City of Tulsa Drug Testing Laboratory Services RFP TAC 585M - 2026
City of TulsaCity · Tulsa, OK- Due
- Nov 4, 2026
- 7 days left
- Posted
- Oct 12, 2026
- Contract term
- 1 year
- Primary contact
- Samantha J. Toothaker
The 30-second brief
The City of Tulsa Human Resources Department is soliciting proposals for Drug Testing Laboratory Services under RFP TAC 585M. The selected respondent must furnish DOT and non-DOT drug testing laboratory services, specimen collection supplies, daily pickup services, custody control forms, sample tracking, GC-MS methodology for confirmatory tests, adulterant screening, and electronic health record integration with NextGen software. Additional requirements include board-certified toxicologist consultations, onsite expert witness testimony, secure portal results transmission, and annual reporting. Proposals are due by November 4, 2026, with a pre-proposal conference on October 16, 2026, and a question deadline of October 26, 2026. Required submissions include a minimum of five references, accreditation certificates, pricing sheets, non-collusion affidavits, and proof of cyber liability insurance.
DOT Panel, DOT Look-Alike Panel, 8 Panel, Fire Panel, Police Panel, Opiates Panel, Fentanyl Panel, Tramadol Panel, Specimen collection supplies, Specimen testing results, On-call consultation services, Expert testimony
Qualifications and Experience 40, Service Delivery 30, Pricing and Cost Proposal 20, Staff Capacity and Oversight 10
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Summary
The City of Tulsa Human Resources Department is soliciting proposals for Drug Testing Laboratory Services under RFP TAC 585M. The selected respondent must furnish DOT and non-DOT drug testing laboratory services, specimen collection supplies, daily pickup services, custody control forms, sample tracking, GC-MS methodology for confirmatory tests, adulterant screening, and electronic health record integration with NextGen software.
Additional requirements include board-certified toxicologist consultations, onsite expert witness testimony, secure portal results transmission, and annual reporting. Proposals are due by November 4, 2026, with a pre-proposal conference on October 16, 2026, and a question deadline of October 26, 2026. Required submissions include a minimum of five references, accreditation certificates, pricing sheets, non-collusion affidavits, and proof of cyber liability insurance.
EVALUATION CRITERIA
4- Qualifications and Experience 40
- Service Delivery 30
- Pricing and Cost Proposal 20
- Staff Capacity and Oversight 10
REQUIRED DELIVERABLES
12- DOT Panel
- DOT Look-Alike Panel
- 8 Panel
- Fire Panel
- Police Panel
- Opiates Panel
- Fentanyl Panel
- Tramadol Panel
- Specimen collection supplies
- Specimen testing results
- On-call consultation services
- Expert testimony
REQUIRED ATTACHMENTS
9- Respondent Information Sheet
- Exhibit A Delivery and Price Sheet Summary
- Exhibit B Data Rider
- Exhibit C Insurance - Certificate(s) of Insurance
- Exhibit D City of Tulsa General Contract Terms
- Affidavit of Non-Collusion
- Interest and Claimant
- Acknowledgement of Receipt of Addenda/Amendments
- Signatory Authorization Documentation
- Submit to
- Office of the City Clerk, City of Tulsa, 175 E. 2nd St., Suite 260, Tulsa, OK 74103
- Duration
- 60 months
- Scope location
- Tulsa, OK
Questions about this RFP
How do I respond to this RFP from City of Tulsa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the City Clerk, City of Tulsa, 175 E. 2nd St., Suite 260, Tulsa, OK 74103. For questions, contact Samantha J. Toothaker.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Tulsa in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Samantha J. Toothaker. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: DOT Panel, DOT Look-Alike Panel, 8 Panel, Fire Panel, Police Panel, Opiates Panel, Fentanyl Panel, Tramadol Panel, Specimen collection supplies, Specimen testing results, On-call consultation services, Expert testimony. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience 40, Service Delivery 30, Pricing and Cost Proposal 20, Staff Capacity and Oversight 10" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tulsa?
All active and historical solicitations from City of Tulsa are tracked and searchable. As a city agency, City of Tulsa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Respondent Information Sheet, Exhibit A Delivery and Price Sheet Summary, Exhibit B Data Rider, Exhibit C Insurance - Certificate(s) of Insurance, Exhibit D City of Tulsa General Contract Terms, Affid. Review the full document from City of Tulsa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tulsa, OK. Review the full solicitation for detailed scope requirements.