City of Tulsa Professional Services for Foster Management Software System - RFP 27-913 (2026)
City of TulsaCity · Tulsa, OK- Due
- Nov 4, 2026
- 7 days left
- Posted
- Oct 15, 2026
- Contract term
- 1 year
- Primary contact
- Donny Tiemann
The 30-second brief
The City of Tulsa Animal Services is seeking professional services to provide a cloud-based shelter foster platform. The system must support foster management, volunteer coordination, animal transport, and community assistance programs, streamlining intake and communication. Key requirements include a configurable online application portal, workflow automation, animal pathway tracking, integrated communication tools, and robust reporting and analytics. Proposals are due by 5:00 p.m. on November 4, 2026.
Configured Online Application Portals; Workflow, Dashboard, And Communication Setup; Off-Site Program and Animal Record Management Tools; Reporting and Analytics Suite; Role-Based Access, Security Configuration, And Compliance Documentation; Training, Go-Live Support, And Ongoing Maintenance
System Features & Functionality, 30; Implementation, Training & Support, 15; Experience with Similar Projects, 30; Pricing and Cost Proposal, 15; Quality & Completeness of Proposal, 10
Get the decision makers at Tulsa before you write a word.
Get decision-maker emailsFree account · 30-second setup · No credit card
Summary
The City of Tulsa Animal Services is seeking professional services to provide a cloud-based shelter foster platform.
The system must support foster management, volunteer coordination, animal transport, and community assistance programs, streamlining intake and communication. Key requirements include a configurable online application portal, workflow automation, animal pathway tracking, integrated communication tools, and robust reporting and analytics. Proposals are due by 5:00 p.m. on November 4, 2026.
EVALUATION CRITERIA
5- System Features & Functionality, 30
- Implementation, Training & Support, 15
- Experience with Similar Projects, 30
- Pricing and Cost Proposal, 15
- Quality & Completeness of Proposal, 10
REQUIRED DELIVERABLES
6- Configured Online Application Portals
- Workflow, Dashboard, And Communication Setup
- Off-Site Program and Animal Record Management Tools
- Reporting and Analytics Suite
- Role-Based Access, Security Configuration, And Compliance Documentation
- Training, Go-Live Support, And Ongoing Maintenance
REQUIRED ATTACHMENTS
7- Cover Letter
- Proposal Narrative
- Respondent Information Sheet
- Price Sheet Summary
- Data Rider
- Affidavit (Non-Collusion, Interest & Claimant)
- Acknowledgement of Receipt of Addenda
- Submit to
- Office of the City Clerk, City of Tulsa, 175 E. 2nd St., Suite 260, Tulsa, OK 74103
- Duration
- 60 months
- Scope location
- Tulsa, OK
Questions about this RFP
How do I respond to this RFP from City of Tulsa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the City Clerk, City of Tulsa, 175 E. 2nd St., Suite 260, Tulsa, OK 74103. For questions, contact Donny Tiemann.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Tulsa in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Donny Tiemann. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Configured Online Application Portals; Workflow, Dashboard, And Communication Setup; Off-Site Program and Animal Record Management Tools; Reporting and Analytics Suite; Role-Based Access, Security Configuration, And Compliance Documentation; Training, Go-Live Support, And Ongoing Maintenance. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "System Features & Functionality, 30; Implementation, Training & Support, 15; Experience with Similar Projects, 30; Pricing and Cost Proposal, 15; Quality & Completeness of Proposal, 10" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tulsa?
All active and historical solicitations from City of Tulsa are tracked and searchable. As a city agency, City of Tulsa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter; Proposal Narrative; Respondent Information Sheet; Price Sheet Summary; Data Rider; Affidavit (Non-Collusion, Interest & Claimant); Acknowledgement of Receipt of Addenda. Review the full document from City of Tulsa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tulsa, OK. Review the full solicitation for detailed scope requirements.