City of Tulsa Insurance Broker Services Request for Proposal - TAC 871C
City of TulsaCity · Tulsa, OK- Due
- Oct 28, 2026
- Due today
- Posted
- Oct 5, 2026
- Contract term
- 1 year
- Primary contact
- Donny Tiemann
The 30-second brief
The City of Tulsa is seeking proposals from qualified firms for professional insurance broker services to administer coverage design, insurance procurement, claims support, litigation support, and risk management advisory services. The broker will assist the City in accessing insurance markets, evaluating coverage alternatives, and managing coverage lines including commercial property, aviation, commercial general liability, excess liability, governmental crime, and equipment breakdown. The broker will not collect commissions from underwriters and must provide a signed fee-only attestation. Proposals are due by October 28, 2026, and questions must be submitted by October 16, 2026. The contract includes an initial one-year term with four optional one-year renewals.
Base brokerage services which include coverage design, Insurance procurement, Administrative assistance and optional coverages., Process enrichment and processing assistance to complete claims, Litigation, Coverage reviews, Loss control, Employee training and risk management.
Capabilities, Qualifications and Experience of the offering firm 25, Understanding the Project 30, Claim Advocacy Methods 20, Verifiable References 10, Pricing and Cost Proposal 15
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Summary
The City of Tulsa is seeking proposals from qualified firms for professional insurance broker services to administer coverage design, insurance procurement, claims support, litigation support, and risk management advisory services.
The broker will assist the City in accessing insurance markets, evaluating coverage alternatives, and managing coverage lines including commercial property, aviation, commercial general liability, excess liability, governmental crime, and equipment breakdown. The broker will not collect commissions from underwriters and must provide a signed fee-only attestation. Proposals are due by October 28, 2026, and questions must be submitted by October 16, 2026. The contract includes an initial one-year term with four optional one-year renewals.
EVALUATION CRITERIA
6- Capabilities
- Qualifications and Experience of the offering firm 25
- Understanding the Project 30
- Claim Advocacy Methods 20
- Verifiable References 10
- Pricing and Cost Proposal 15
REQUIRED DELIVERABLES
8- Base brokerage services which include coverage design
- Insurance procurement
- Administrative assistance and optional coverages
- Process enrichment and processing assistance to complete claims
- Litigation
- Coverage reviews
- Loss control
- Employee training and risk management
REQUIRED ATTACHMENTS
5- Respondent Information Sheet
- Price Sheet Summary
- Data Rider
- Affidavit (Non-Collusion, Interest & Claimant)
- Acknowledgement of Receipt of Addenda
- Submit to
- Office of the City Clerk, City of Tulsa, 175 E. 2nd St., Suite 260, Tulsa, OK 74103
- Duration
- 12 months
- Scope location
- Tulsa, OK
Questions about this RFP
How do I respond to this RFP from City of Tulsa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the City Clerk, City of Tulsa, 175 E. 2nd St., Suite 260, Tulsa, OK 74103. For questions, contact Donny Tiemann.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Tulsa in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Donny Tiemann. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Base brokerage services which include coverage design, Insurance procurement, Administrative assistance and optional coverages., Process enrichment and processing assistance to complete claims, Litigation, Coverage reviews, Loss control, Employee training and risk management.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Capabilities, Qualifications and Experience of the offering firm 25, Understanding the Project 30, Claim Advocacy Methods 20, Verifiable References 10, Pricing and Cost Proposal 15" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tulsa?
All active and historical solicitations from City of Tulsa are tracked and searchable. As a city agency, City of Tulsa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 28, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Respondent Information Sheet, Price Sheet Summary, Data Rider, Affidavit (Non-Collusion, Interest & Claimant), Acknowledgement of Receipt of Addenda. Review the full document from City of Tulsa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tulsa, OK. Review the full solicitation for detailed scope requirements.