City of Tulsa John Deere Agricultural and Lawn Equipment Repair - IFB 27-508A (2026)
City of TulsaCity · Tulsa, OK- Due
- Oct 21, 2026
- Deadline passed
- Posted
- Oct 2, 2026
- Contract term
- 1 year
- Primary contact
- Rachel Harders
The 30-second brief
The City of Tulsa is requesting Bids for John Deere Agricultural and Lawn Equipment Repair for the AM Equip Maint Operations Department. Services include all parts and labor necessary for repairs on agricultural and lawn equipment, meeting factory tolerances, with a 365-day warranty on parts and labor. Bids are due by 5:00 PM (CST) on October 21, 2026, and must be submitted sealed and mailed or delivered to the City Clerk's Office. Sellers must have a minimum of two years of active repair service experience on agricultural and lawn equipment and factory-authorized personnel. Questions must be emailed to the assigned buyer at least 10 days prior to the bid submission date.
Lowest Secure Bidder (price, specifications, bidder history, experience, delivery time, maintenance requirements, performance data)
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Summary
The City of Tulsa is requesting Bids for John Deere Agricultural and Lawn Equipment Repair for the AM Equip Maint Operations Department.
Services include all parts and labor necessary for repairs on agricultural and lawn equipment, meeting factory tolerances, with a 365-day warranty on parts and labor. Bids are due by 5:00 PM (CST) on October 21, 2026, and must be submitted sealed and mailed or delivered to the City Clerk's Office. Sellers must have a minimum of two years of active repair service experience on agricultural and lawn equipment and factory-authorized personnel. Questions must be emailed to the assigned buyer at least 10 days prior to the bid submission date.
EVALUATION CRITERIA
Lowest Secure Bidder (price, specifications, bidder history, experience, delivery time, maintenance requirements, performance data)
REQUIRED ATTACHMENTS
6- Certificate of Insurance
- References
- Exhibit A: Delivery and Pricing
- Affidavits (Non-Collusion, Interest, and Claimant)
- Purchase Agreement
- Bidder Checklist
REQUIRED STAFFING
4- Submit to
- City of Tulsa – City Clerk’s Office, 175 East 2nd Street, Suite 260, Tulsa, OK 74103
- Duration
- 12 months
- Scope location
- Tulsa, OK
Questions about this IFB
How do I respond to this IFB from City of Tulsa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Tulsa – City Clerk’s Office, 175 East 2nd Street, Suite 260, Tulsa, OK 74103. For questions, contact Rachel Harders.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Tulsa in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rachel Harders. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Shop Labor Rate, Field Labor Rate, Overtime Rate, Diagnostic Rate. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Secure Bidder (price, specifications, bidder history, experience, delivery time, maintenance requirements, performance data)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tulsa?
All active and historical solicitations from City of Tulsa are tracked and searchable. As a city agency, City of Tulsa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, References, Exhibit A: Delivery and Pricing, Affidavits (Non-Collusion, Interest, and Claimant), Purchase Agreement, Bidder Checklist. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Tulsa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tulsa, OK. Review the full solicitation for detailed scope requirements.