City of Tulsa Uninterruptible Power Supply Maintenance IFB TAC 1071B - One Technology Center and 911 Call Center
City of TulsaCity · Tulsa, OK- Due
- Oct 21, 2026
- Deadline passed
- Posted
- Sep 28, 2026
- Contract term
- 1 year
- Primary contact
- Rachel Harders
The 30-second brief
The City of Tulsa is requesting bids for Uninterruptible Power Supply (UPS) maintenance, preventative maintenance (PM), and repair services for the Asset Management Department. Services include full-service 24/7/365 coverage with a 4-hour on-site emergency response time for five Powerware 9 315 units located at One Technology Center (OTC) and the 911 Call Center in Tulsa, Oklahoma. The contract term is one year with options for four additional one-year renewal terms. Bids are due by October 21, 2026, and questions must be submitted by October 12, 2026. Requirements include general liability insurance, 4 references, and adherence to the City of Tulsa purchase agreement terms.
Annual Service, OTC: Serial Number ET245ZXX02; Annual Service, OTC: Serial Number ET234ZXX03; Annual Service, OTC: Serial Number ET234ZXX04; Annual Service, 911 Call Center: Serial Number EA131ZBX01; Annual Service, 911 Call Center: Serial Number EA131ZBX06; Labor for all unscheduled service calls; Percent (%) off of Manufacturer's List Price (MLP) for parts
Lowest Secure Bidder, price, specifications, bidder history and experience, delivery time, maintenance requirements, performance data
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Summary
The City of Tulsa is requesting bids for Uninterruptible Power Supply (UPS) maintenance, preventative maintenance (PM), and repair services for the Asset Management Department.
Services include full-service 24/7/365 coverage with a 4-hour on-site emergency response time for five Powerware 9 315 units located at One Technology Center (OTC) and the 911 Call Center in Tulsa, Oklahoma. The contract term is one year with options for four additional one-year renewal terms. Bids are due by October 21, 2026, and questions must be submitted by October 12, 2026. Requirements include general liability insurance, 4 references, and adherence to the City of Tulsa purchase agreement terms.
EVALUATION CRITERIA
7- Lowest Secure Bidder
- Price
- Specifications
- Bidder history and experience
- Delivery time
- Maintenance requirements
- Performance data
REQUIRED DELIVERABLES
7- Annual Service, OTC: Serial Number ET245ZXX02
- Annual Service, OTC: Serial Number ET234ZXX03
- Annual Service, OTC: Serial Number ET234ZXX04
- Annual Service, 911 Call Center: Serial Number EA131ZBX01
- Annual Service, 911 Call Center: Serial Number EA131ZBX06
- Labor for all unscheduled service calls
- Percent (%) off of Manufacturer's List Price (MLP) for parts
REQUIRED ATTACHMENTS
6- Certificate(s) of Insurance
- References
- Sample Forms
- EXHIBIT A: Delivery and Pricing
- Affidavits
- Purchase Agreement
REQUIRED STAFFING
Labor for unscheduled service calls
- Submit to
- City of Tulsa - City Clerk's Office, 175 E. 2nd St., Suite 260, Tulsa, OK 74103
- Duration
- 60 months
- Scope location
- Tulsa, OK
Questions about this IFB
How do I respond to this IFB from City of Tulsa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Tulsa - City Clerk's Office, 175 E. 2nd St., Suite 260, Tulsa, OK 74103. For questions, contact Rachel Harders.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Tulsa in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rachel Harders. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Labor for unscheduled service calls. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Annual Service, OTC: Serial Number ET245ZXX02; Annual Service, OTC: Serial Number ET234ZXX03; Annual Service, OTC: Serial Number ET234ZXX04; Annual Service, 911 Call Center: Serial Number EA131ZBX01; Annual Service, 911 Call Center: Serial Number EA131ZBX06; Labor for all unscheduled service calls;. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Secure Bidder, price, specifications, bidder history and experience, delivery time, maintenance requirements, performance data" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tulsa?
All active and historical solicitations from City of Tulsa are tracked and searchable. As a city agency, City of Tulsa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate(s) of Insurance, References, Sample Forms, EXHIBIT A: Delivery and Pricing, Affidavits, Purchase Agreement. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Tulsa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tulsa, OK. Review the full solicitation for detailed scope requirements.