City of Tulsa - Tracked Excavator for Water & Sewer Department - IFB 27-818 (2026)
City of TulsaCity · Tulsa, OK- Due
- Oct 7, 2026
- Deadline passed
- Posted
- Sep 15, 2026
- Contract term
- 1 year
- Primary contact
- Julie Miller
- (918) 596-7000
The 30-second brief
The City of Tulsa is soliciting bids for a new, current year model Tracked Excavator, such as the TAKEUCHI TB257FR Excavator or acceptable equivalent, for use by the Water & Sewer Department. The procurement includes detailed specifications for gross weight, machine dimensions, cab features, controls, engine, performance, cooling, electrical, hydraulics, attachments, working gear, undercarriage, dozer blade, serviceability, refill capacities, and safety. Bids are due by October 7, 2026, at 5:00 PM CST, and must be submitted sealed with one original and one copy to the City Clerk's Office. A mandatory pre-bid conference is scheduled via Microsoft Teams on September 24, 2026, at 2:00 PM CT, and questions are due by September 28, 2026. The contract term is for one year with options for up to four additional one-year renewals.
New, Current year model Tracked Excavator (TAKEUCHI TB257FR or Acceptable Equivalent), 24in HD Tooth Bucket, Hydraulic coupler with pins, Hydraulic thumb kit, NPK PH3 hammer with auto lube, 12in HD Tooth Bucket, 18in HD Bucket
Lowest Secure Bidder: price and specifications, bidder history and experience, delivery time, maintenance requirements, and performance data
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Summary
The City of Tulsa is soliciting bids for a new, current year model Tracked Excavator, such as the TAKEUCHI TB257FR Excavator or acceptable equivalent, for use by the Water & Sewer Department.
The procurement includes detailed specifications for gross weight, machine dimensions, cab features, controls, engine, performance, cooling, electrical, hydraulics, attachments, working gear, undercarriage, dozer blade, serviceability, refill capacities, and safety. Bids are due by October 7, 2026, at 5:00 PM CST, and must be submitted sealed with one original and one copy to the City Clerk's Office. A mandatory pre-bid conference is scheduled via Microsoft Teams on September 24, 2026, at 2:00 PM CT, and questions are due by September 28, 2026. The contract term is for one year with options for up to four additional one-year renewals.
EVALUATION CRITERIA
5- Lowest Secure Bidder: price and specifications
- Bidder history and experience
- Delivery time
- Maintenance requirements
- Performance data
REQUIRED DELIVERABLES
8- New
- Current year model Tracked Excavator (TAKEUCHI TB257FR or Acceptable Equivalent)
- 24in HD Tooth Bucket
- Hydraulic coupler with pins
- Hydraulic thumb kit
- NPK PH3 hammer with auto lube
- 12in HD Tooth Bucket
- 18in HD Bucket
REQUIRED ATTACHMENTS
5- Exhibit A – Delivery and Pricing
- Affidavits
- Purchase Agreement
- Certificate of Insurance
- W-9
- Submit to
- City of Tulsa – City Clerk’s Office, 175 E. 2ND St., Suite 260, Tulsa, OK 74103
- Duration
- 12 months
- Scope location
- Tulsa, OK
Questions about this BID
How do I respond to this Bid from City of Tulsa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Tulsa – City Clerk’s Office, 175 E. 2ND St., Suite 260, Tulsa, OK 74103. For questions, contact Julie Miller.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Tulsa in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Julie Miller at (918) 596-7000. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: New, Current year model Tracked Excavator (TAKEUCHI TB257FR or Acceptable Equivalent), 24in HD Tooth Bucket, Hydraulic coupler with pins, Hydraulic thumb kit, NPK PH3 hammer with auto lube, 12in HD Tooth Bucket, 18in HD Bucket. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Secure Bidder: price and specifications, bidder history and experience, delivery time, maintenance requirements, and performance data" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tulsa?
All active and historical solicitations from City of Tulsa are tracked and searchable. As a city agency, City of Tulsa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A – Delivery and Pricing, Affidavits, Purchase Agreement, Certificate of Insurance, W-9. Review the full document from City of Tulsa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tulsa, OK. Review the full solicitation for detailed scope requirements.