City of Tulsa - Emergency Responder Communication Enhancement System Testing and Assessment - RFP 27-701, 2026
City of TulsaCity · Tulsa, OK- Due
- Sep 23, 2026
- Deadline passed
- Posted
- Aug 14, 2026
- Contract term
- 1 year
- Primary contact
- Samantha J. Toothaker
- (555) 123-4567
The 30-second brief
The City of Tulsa is soliciting proposals for professional engineering services to conduct a comprehensive assessment of the City Hall Emergency Responder Communication Enhancement System (ERCES). The work includes in-building radio coverage testing, grid pattern delivered audio quality (DAQ) testing, uplink and downlink signal strength measurements, RF signal source and propagation evaluation, infrastructure and component assessment, engineering analysis, coverage modeling, and NFPA compliance verification. The building features 750,000 total square feet across 15 above-grade floors and below-grade levels. Proposals are due by September 23, 2026, at 5:00 p.m. CDT. A virtual pre-proposal conference is scheduled for September 2, 2026, and questions are due by September 14, 2026. Required insurance includes commercial general liability, automobile liability, workers' compensation, professional liability, and inland marine coverage.
Comprehensive ERCES Testing Report, Floor-By-Floor Coverage Maps and RF Visualizations, Engineering Analysis and Diagnostic Findings, Recommendations for Corrective Work, Raw Data Files and Supporting Documentation, Project Meetings and Final Presentation
Experience with Similar Projects (40), Qualifications and Experience of Proposed Project Team (30), Cost of Proposal (15), Project Narrative and Proposed Implementation Schedule (15)
Hear what Tulsa plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Tulsa is soliciting proposals for professional engineering services to conduct a comprehensive assessment of the City Hall Emergency Responder Communication Enhancement System (ERCES).
The work includes in-building radio coverage testing, grid pattern delivered audio quality (DAQ) testing, uplink and downlink signal strength measurements, RF signal source and propagation evaluation, infrastructure and component assessment, engineering analysis, coverage modeling, and NFPA compliance verification. The building features 750,000 total square feet across 15 above-grade floors and below-grade levels. Proposals are due by September 23, 2026, at 5:00 p.m. CDT. A virtual pre-proposal conference is scheduled for September 2, 2026, and questions are due by September 14, 2026. Required insurance includes commercial general liability, automobile liability, workers' compensation, professional liability, and inland marine coverage.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Comprehensive ERCES Testing Report
- Floor-By-Floor Coverage Maps and RF Visualizations
- Engineering Analysis and Diagnostic Findings
- Recommendations for Corrective Work
- Raw Data Files and Supporting Documentation
- Project Meetings and Final Presentation
REQUIRED ATTACHMENTS
14- Respondent Information Sheet
- Exhibit A Delivery and Price Sheet Summary
- Exhibit B Insurance – Certificate(s) of Insurance
- Affidavit of Non-Collusion
- Interest and Claimant
- Acknowledgement of Receipt of Addenda/Amendments
- Exhibit C City of Tulsa General Contract Terms
- Signatory Authorization Documentation for Authorized Agent
- Project narrative
- Proposed implementation schedule
- Personnel qualifications
- Past Performance and Disclosure of Conflicts and Manufacturer Relationships
- Personnel Resumes
- Proposed budget
- Submit to
- Office of the City Clerk, City of Tulsa, 175 E. 2nd St., Suite 260, Tulsa, OK 74103
- Duration
- 12 months
- Scope location
- Tulsa, OK
- Projected sq ft
- 750,000 sq ft
Questions about this RFP
How do I respond to this RFP from City of Tulsa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the City Clerk, City of Tulsa, 175 E. 2nd St., Suite 260, Tulsa, OK 74103. For questions, contact Samantha J. Toothaker.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Tulsa in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Samantha J. Toothaker at (555) 123-4567. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Comprehensive ERCES Testing Report, Floor-By-Floor Coverage Maps and RF Visualizations, Engineering Analysis and Diagnostic Findings, Recommendations for Corrective Work, Raw Data Files and Supporting Documentation, Project Meetings and Final Presentation. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience with Similar Projects (40), Qualifications and Experience of Proposed Project Team (30), Cost of Proposal (15), Project Narrative and Proposed Implementation Schedule (15)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tulsa?
All active and historical solicitations from City of Tulsa are tracked and searchable. As a city agency, City of Tulsa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Respondent Information Sheet, Exhibit A Delivery and Price Sheet Summary, Exhibit B Insurance – Certificate(s) of Insurance, Affidavit of Non-Collusion, Interest and Claimant, Acknowledgement of Recei. Review the full document from City of Tulsa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tulsa, OK. The total projected area is 750000 sq ft. Review the full solicitation for detailed scope requirements.