City of Troy Pool Maintenance and Repair Services ITB-COT 25-32
City of TroyCity · Troy, MI- Due
- Oct 30, 2025
- Deadline passed
- Posted
- Oct 30, 2025
- Contract term
- 2 years
- Primary contact
- Morgan Thrasher
- (248) 524-3484
The 30-second brief
The City of Troy is soliciting bids under ITB-COT 25-32 for a two-year contract to provide maintenance, repair, and seasonal opening and closing services for the Troy Family Aquatic Center and Community Center indoor and outdoor pools, excluding pumps. The scope includes regular and emergency repairs, mechanical system maintenance, and specific seasonal tasks such as opening the pool by May 10th and closing by October 15th each year. The contract includes two (2) one-year renewal options. Bidders must provide hourly rates for two-man crews, emergency response within 4 hours, and travel costs. A markup/markdown percentage for parts is also required. Submissions were reviewed on October 30, 2025, following a bid opening conducted via Zoom.
Maintenance services, Repair services, Pool opening, Pool closing, Insurance certificates, MSDS
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Summary
The City of Troy is soliciting bids under ITB-COT 25-32 for a two-year contract to provide maintenance, repair, and seasonal opening and closing services for the Troy Family Aquatic Center and Community Center indoor and outdoor pools, excluding pumps.
The scope includes regular and emergency repairs, mechanical system maintenance, and specific seasonal tasks such as opening the pool by May 10th and closing by October 15th each year. The contract includes two (2) one-year renewal options. Bidders must provide hourly rates for two-man crews, emergency response within 4 hours, and travel costs. A markup/markdown percentage for parts is also required. Submissions were reviewed on October 30, 2025, following a bid opening conducted via Zoom.
REQUIRED DELIVERABLES
6- Maintenance services
- Repair services
- Pool opening
- Pool closing
- Insurance certificates
- MSDS
REQUIRED STAFFING
3- Scope location
- Troy, MI
Questions about this ITB
How do I respond to this ITB from City of Troy?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2025. The solicitation specifies required deliverables that must be addressed in your response. For questions, contact Morgan Thrasher.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Troy in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Morgan Thrasher at (248) 524-3484. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: 2 Man Crew, Recreation Supervisor, Recreation Director. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Maintenance services, Repair services, Pool opening, Pool closing, Insurance certificates, MSDS. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Troy?
All active and historical solicitations from City of Troy are tracked and searchable. As a city agency, City of Troy regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Troy for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Troy, MI. Review the full solicitation for detailed scope requirements.