City of Troy Patrol Rifle Optics Replacement ITB-COT 25-31 - 2025
City of TroyCity · Troy, MI- Due
- Oct 30, 2025
- Deadline passed
- Posted
- Oct 22, 2025
- Primary contact
- Dan Galich
- (248) 515-9369
The 30-second brief
The City of Troy is soliciting bids under ITB-COT 25-31 for the replacement of patrol rifle optics for the Troy Police Department. The procurement includes the purchase of 44 Eotech HWS XPS2-0 units and 16 Eotech HHS VI complete systems (including EXPS3-2 HWS and G43 magnifiers). The contract also involves a trade-in of existing department equipment, specifically 9 Smith & Wesson M&P 15 rifles, 44 used Trijicon MRO 2.0 sights, and 15 Trijicon MRO HD units with magnifiers. The bid requires vendors to be authorized distributors and provides for a minimum one-year warranty. Bids were opened on October 30, 2025, following a posting on the MITN Purchasing Group website. Evaluation is based on cost, professional competence, equipment specifications, and warranties.
44 Eotech HWS XPS2-0, 16 Eotech HHS VI, Trade-in of existing rifles and optics
Cost, professional competence, equipment as specified, warranties, correlation of proposal to needs
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Summary
The City of Troy is soliciting bids under ITB-COT 25-31 for the replacement of patrol rifle optics for the Troy Police Department.
The procurement includes the purchase of 44 Eotech HWS XPS2-0 units and 16 Eotech HHS VI complete systems (including EXPS3-2 HWS and G43 magnifiers). The contract also involves a trade-in of existing department equipment, specifically 9 Smith & Wesson M&P 15 rifles, 44 used Trijicon MRO 2.0 sights, and 15 Trijicon MRO HD units with magnifiers. The bid requires vendors to be authorized distributors and provides for a minimum one-year warranty. Bids were opened on October 30, 2025, following a posting on the MITN Purchasing Group website. Evaluation is based on cost, professional competence, equipment specifications, and warranties.
EVALUATION CRITERIA
5- Cost
- Professional competence
- Equipment as specified
- Warranties
- Correlation of proposal to needs
REQUIRED DELIVERABLES
3- 44 Eotech HWS XPS2-0
- 16 Eotech HHS VI
- Trade-in of existing rifles and optics
REQUIRED ATTACHMENTS
8- Bid Proposal
- Legal Status of Bidder
- Non-Collusion Affidavit
- Certification Regarding Debarment
- Vendor Certification Iran Linked Business
- Sworn and Notarized Familial Disclosure
- Bid Check Deposit
- MSDS
- Submit to
- MITN Purchasing Group website
- Scope location
- Troy, MI
Questions about this ITB
How do I respond to this ITB from City of Troy?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: MITN Purchasing Group website. For questions, contact Dan Galich.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Troy in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dan Galich at (248) 515-9369. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 44 Eotech HWS XPS2-0, 16 Eotech HHS VI, Trade-in of existing rifles and optics. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, professional competence, equipment as specified, warranties, correlation of proposal to needs" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Troy?
All active and historical solicitations from City of Troy are tracked and searchable. As a city agency, City of Troy regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Proposal, Legal Status of Bidder, Non-Collusion Affidavit, Certification Regarding Debarment, Vendor Certification Iran Linked Business, Sworn and Notarized Familial Disclosure, Bid Check Deposit,. Review the full document from City of Troy for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Troy, MI. Review the full solicitation for detailed scope requirements.