City of Troy Upgraded Landscape Maintenance DDA and Civic Center RFP-COT 25-41
City of TroyCity · Troy, MI- Due
- Feb 12, 2026
- Deadline passed
- Posted
- Feb 12, 2026
- Contract term
- 3 years
- Primary contact
- Dennis Trantham
- (248) 524-3503
The 30-second brief
The City of Troy is soliciting proposals for performance-based Upgraded Landscape Maintenance services for the Troy Downtown Development Authority (DDA) Big Beaver Corridor and the Civic Center Complex under solicitation RFP-COT 25-41. The scope includes turf maintenance (mowing, weed control, fertilization), landscape bed care (mulching, weeding, shrub/tree trimming), and irrigation system maintenance (spring activation, inspections, winterization). The contract is structured for a three-year initial term with two one-year renewal options. Requirements include specific equipment lists, professional certifications (e.g., Pesticide Applicator, Certified Arborist), and insurance coverage including $1,000,000 in general liability. Proposals were evaluated based on expertise, equipment, and pricing, with a bid opening conducted on February 12, 2026.
Properly executed contract documents, Insurance certificates, Bid tabulation
Company expertise, professionalism, achievement awards, certifications, equipment, pricing, professional references
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Summary
The City of Troy is soliciting proposals for performance-based Upgraded Landscape Maintenance services for the Troy Downtown Development Authority (DDA) Big Beaver Corridor and the Civic Center Complex under solicitation RFP-COT 25-41.
The scope includes turf maintenance (mowing, weed control, fertilization), landscape bed care (mulching, weeding, shrub/tree trimming), and irrigation system maintenance (spring activation, inspections, winterization). The contract is structured for a three-year initial term with two one-year renewal options. Requirements include specific equipment lists, professional certifications (e.g., Pesticide Applicator, Certified Arborist), and insurance coverage including $1,000,000 in general liability. Proposals were evaluated based on expertise, equipment, and pricing, with a bid opening conducted on February 12, 2026.
EVALUATION CRITERIA
7- Company expertise
- Professionalism
- Achievement awards
- Certifications
- Equipment
- Pricing
- Professional references
REQUIRED DELIVERABLES
3- Properly executed contract documents
- Insurance certificates
- Bid tabulation
REQUIRED STAFFING
11- Scope location
- Troy, MI
Questions about this RFP
How do I respond to this RFP from City of Troy?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. For questions, contact Dennis Trantham.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Troy in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dennis Trantham at (248) 524-3503. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Business Pesticide Applicator, Turf Grass Applicator, Ornamentals Applicator, Right-Of-Ways Applicator, Irrigation Technician, Landscape Professional, Ornamental Landscape Professional, Turfgrass Professional, Water Conservation Manager, Landscape Technician, Arborist. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Properly executed contract documents, Insurance certificates, Bid tabulation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company expertise, professionalism, achievement awards, certifications, equipment, pricing, professional references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Troy?
All active and historical solicitations from City of Troy are tracked and searchable. As a city agency, City of Troy regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Troy for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Troy, MI. Review the full solicitation for detailed scope requirements.