City of Tacoma Request for Proposals for Council Chambers Control Room Redesign - CM26-0156F
City of TacomaCity · Tacoma, WA- Due
- Oct 27, 2026
- Deadline passed
- Posted
- Jun 3, 2026
- Contract term
- 1 year
- Primary contact
- Hailey Erichsen
- (253) 502-8468
The 30-second brief
The City of Tacoma is seeking proposals for the engineering, design, and turnkey integration of a broadcast-grade control room at the Tacoma Municipal Building Council Chambers, Specification No. CM26-0156F. The project requires configuring an AV, TV broadcast, Q-SYS, Zoom Room, and Granicus system that allows a single staff member to operate meeting coverage efficiently. Scope encompasses video production and routing with uncompressed 1080p/60fps video switchers, PTZ camera control with joystick and 50 presets, character generators, digital signal processors with acoustic echo cancellation, Dante-native audio, assist listening, network security compliance, and comprehensive CAD/Visio documentation. The estimated project budget is $350,000 with a one-year contract term and a one-year renewal option. Submittals are due by October 27, 2026, at 11:00 a.m. Pacific Time, with a mandatory in-person pre-proposal meeting on October 16, 2026.
Qualifications/Experience of Firm (30), Examples of Projects / Client References (30), Qualifications / Experience of Key Personnel (25), Final Design Cost/Estimated Time/Fees and Charges (15)
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Summary
The City of Tacoma is seeking proposals for the engineering, design, and turnkey integration of a broadcast-grade control room at the Tacoma Municipal Building Council Chambers, Specification No.
CM26-0156F. The project requires configuring an AV, TV broadcast, Q-SYS, Zoom Room, and Granicus system that allows a single staff member to operate meeting coverage efficiently. Scope encompasses video production and routing with uncompressed 1080p/60fps video switchers, PTZ camera control with joystick and 50 presets, character generators, digital signal processors with acoustic echo cancellation, Dante-native audio, assist listening, network security compliance, and comprehensive CAD/Visio documentation. The estimated project budget is $350,000 with a one-year contract term and a one-year renewal option. Submittals are due by October 27, 2026, at 11:00 a.m. Pacific Time, with a mandatory in-person pre-proposal meeting on October 16, 2026.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
4- Signature Page (Appendix B)
- Price Proposal Form (Appendix B)
- Record of Prior Contracts (Appendix B)
- Information in Section 9 (Content To Be Submitted)
- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- Tacoma, WA
Questions about this RFP
How do I respond to this RFP from City of Tacoma?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 27, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Hailey Erichsen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Tacoma in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Hailey Erichsen at (253) 502-8468. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications/Experience of Firm (30), Examples of Projects / Client References (30), Qualifications / Experience of Key Personnel (25), Final Design Cost/Estimated Time/Fees and Charges (15)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tacoma?
All active and historical solicitations from City of Tacoma are tracked and searchable. As a city agency, City of Tacoma regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signature Page (Appendix B), Price Proposal Form (Appendix B), Record of Prior Contracts (Appendix B), Information in Section 9 (Content To Be Submitted). Review the full document from City of Tacoma for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tacoma, WA. Review the full solicitation for detailed scope requirements.