City of Springfield Comprehensive Firefighter Occupational Medical Examination and Fitness Services RFP FD27-24 - 2026
City of Springfield, City of Springfield, IL·City
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- Primary Contact
- Purchasing Agent · (217) 789-2191
- Contract Term
- 3 years
- Scope Location
- Springfield, IL
- Submission Address
- City of Springfield Bid Portal
SUMMARY
The City of Springfield, Illinois, on behalf of the Springfield Fire Department (SFD), is soliciting proposals from qualified occupational health providers for RFP FD27-24. The scope includes comprehensive annual firefighter occupational medical examinations, medical surveillance, and fitness assessments for approximately 220 firefighters. Required services include health risk assessments, laboratory testing (CBC, CMP, lipid panel, A1c, PSA), pulmonary function tests (PFT), vision and hearing screenings, biometrics, and WFI-style fitness assessments. The contract term is for three years. Proposals must be submitted electronically via the City's Bid Portal by September 17, 2026. A primary reviewing physician must be designated for the contract duration to ensure longitudinal review and continuity of care.
EVALUATION CRITERIA
Demonstrated experience (25), Quality of program (25), Staff qualifications (15), Service delivery efficiency (10), WFI/HAZMAT capabilities (10), Reporting processes (5), References (5), Cost (5)
REQUIRED DELIVERABLES
Annual medical examinations, Laboratory results, Fitness assessments, Occupational medical clearance, Aggregate department-level reporting
REQUIRED ATTACHMENTS
Executive summary, Company background, Examination protocol, Staff qualifications, Pricing schedule, References, Certifications, Proof of insurance
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Springfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Springfield Bid Portal. For questions, contact Purchasing Agent.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated experience (25), Quality of program (25), Staff qualifications (15), Service delivery efficiency (10), WFI/HAZMAT capabilities (10), Reporting processes (5), References (5), Cost (5)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Springfield?
All active and historical solicitations from City of Springfield are tracked and searchable. As a city agency, City of Springfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Executive summary, Company background, Examination protocol, Staff qualifications, Pricing schedule, References, Certifications, Proof of insurance. Review the full document from City of Springfield for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Springfield in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Purchasing Agent at (217) 789-2191. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Annual medical examinations, Laboratory results, Fitness assessments, Occupational medical clearance, Aggregate department-level reporting. Proposals should clearly address how each deliverable will be met.
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