City of Springfield - Water Distribution Leak Detection Services - RFP UW27-26
City of SpringfieldCity · Springfield, IL- Due
- Oct 8, 2026
- Deadline passed
- Posted
- Sep 9, 2026
- Primary contact
- Josh Stewart
- (217) 789-2323 ext 1610
The 30-second brief
The City of Springfield Office of Public Utilities is seeking proposals for water distribution system leak detection services across four survey areas encompassing over 175 miles of water mains. The work requires two-man field teams to listen to all fire hydrants and main line valves within Phase 2, Phase 3, Phase 4, and Phase 5, clearly identify main and service leaks, and provide a detailed report including photos, diagrams, location methods, and estimated water loss. All work must be completed by December 14, 2026. Proposals are due by October 8, 2026, at 3:00 p.m. local time, via the City's Bid Portal. Bidders must demonstrate a minimum of 10 consecutive years in business performing this type of work and include a not-to-exceed cost figure covering all materials, equipment, travel, personnel, and lodging.
Proposals for four survey areas (Phases 2, 3, 4, 5) including over 175 miles of water mains, Field team listening on all fire hydrants and main line valves, Detailed report with leak locations, Photos or diagrams, Location methods, And estimated water loss, And cost to locate up to two potential or identified leaks outside defined survey areas.
Cost of the proposed work, understanding of the project, qualifications, references, delivery terms
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Summary
The City of Springfield Office of Public Utilities is seeking proposals for water distribution system leak detection services across four survey areas encompassing over 175 miles of water mains.
The work requires two-man field teams to listen to all fire hydrants and main line valves within Phase 2, Phase 3, Phase 4, and Phase 5, clearly identify main and service leaks, and provide a detailed report including photos, diagrams, location methods, and estimated water loss. All work must be completed by December 14, 2026. Proposals are due by October 8, 2026, at 3:00 p.m. local time, via the City's Bid Portal. Bidders must demonstrate a minimum of 10 consecutive years in business performing this type of work and include a not-to-exceed cost figure covering all materials, equipment, travel, personnel, and lodging.
EVALUATION CRITERIA
5- Cost of the proposed work
- Understanding of the project
- Qualifications
- References
- Delivery terms
REQUIRED DELIVERABLES
Proposals for four survey areas (Phases 2, 3, 4, 5) including over 175 miles of water mains, Field team listening on all fire hydrants and main line valves, Detailed report with leak locations, Photos or diagrams, Location methods, And estimated water loss, And cost to locate up to two potential or identified leaks outside defined survey areas.
REQUIRED ATTACHMENTS
Sections 5 and 6 of booklet, MBE/FBE Utilization Form (Attachment A) or M/FBE Participation Waiver Request (Attachment B), Certificate of Publication or proof of advertisement
- Submit to
- https://www.springfield.il.us/departments/OBM/OBMHome.aspx?Purchasing
- Scope location
- Springfield, IL
Questions about this RFP
How do I respond to this RFP from City of Springfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.springfield.il.us/departments/OBM/OBMHome.aspx?Purchasing. For questions, contact Josh Stewart.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Springfield in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Josh Stewart at (217) 789-2323 ext 1610. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposals for four survey areas (Phases 2, 3, 4, 5) including over 175 miles of water mains, Field team listening on all fire hydrants and main line valves, Detailed report with leak locations, Photos or diagrams, Location methods, And estimated water loss, And cost to locate up to two potential or. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of the proposed work, understanding of the project, qualifications, references, delivery terms" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Springfield?
All active and historical solicitations from City of Springfield are tracked and searchable. As a city agency, City of Springfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Sections 5 and 6 of booklet, MBE/FBE Utilization Form (Attachment A) or M/FBE Participation Waiver Request (Attachment B), Certificate of Publication or proof of advertisement. Review the full document from City of Springfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, IL. Review the full solicitation for detailed scope requirements.