City of Sebastopol Engineering Services for Well 4 Replacement Project - CIP #0822-24.06 (2025)
City of SebastopolCity · Sebastopol, CA- Due
- Dec 1, 2025
- Deadline passed
- Posted
- Nov 3, 2025
- Primary contact
- Elissa Overton
- (707) 823-2151
The 30-second brief
The City of Sebastopol is soliciting proposals from qualified engineering firms for engineering services related to the Well 4 Replacement Project, CIP #0822-24.06, located at 710 Petaluma Avenue. The project consists of well drilling and development, well pump and VFD, well building, site work, yard piping, electrical, and controls, along with assistance with financing or grant funding. Proposals are due by December 1, 2025, at 5:00 P.M. and must be submitted to the Public Works Department at 714 Johnson Street, Sebastopol, CA 95472. Key services include project management, regulatory agency meetings, preliminary design and cost estimates, final design, plans, specifications, and Engineer's Estimate.
Project management, Preliminary design and preliminary cost estimate, Final design and preparation of plans, Specifications, And Engineer's Estimate, Public presentation and outreach, Assistance with financing or grant application, Documentation and compliance, Obtaining necessary permits
Responsiveness to solicitation and understanding of project, demonstrated relevant experience with well development and construction of municipal wells for public agencies, general qualifications and experience of the firm and key individuals, clarity of proposal, information obtained from reference checks
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Summary
The City of Sebastopol is soliciting proposals from qualified engineering firms for engineering services related to the Well 4 Replacement Project, CIP #0822-24.06, located at 710 Petaluma Avenue.
The project consists of well drilling and development, well pump and VFD, well building, site work, yard piping, electrical, and controls, along with assistance with financing or grant funding. Proposals are due by December 1, 2025, at 5:00 P.M. and must be submitted to the Public Works Department at 714 Johnson Street, Sebastopol, CA 95472. Key services include project management, regulatory agency meetings, preliminary design and cost estimates, final design, plans, specifications, and Engineer's Estimate.
EVALUATION CRITERIA
Responsiveness to solicitation and understanding of project, demonstrated relevant experience with well development and construction of municipal wells for public agencies, general qualifications and experience of the firm and key individuals, clarity of proposal, information obtained from reference checks
REQUIRED DELIVERABLES
9- Project management
- Preliminary design and preliminary cost estimate
- Final design and preparation of plans
- Specifications
- Engineer's Estimate
- Public presentation and outreach
- Assistance with financing or grant application
- Documentation and compliance
- Obtaining necessary permits
REQUIRED ATTACHMENTS
Detailed breakdown of fees by task in spreadsheet format, approach to the work, detailed scope of work, general billing information including schedule of hourly rates and travel/equipment policies, documentation of three similar projects completed in California within the last five years
REQUIRED STAFFING
3- Submit to
- 714 Johnson Street, Sebastopol, CA 95472
- Scope location
- Sebastopol, CA
Questions about this RFP
How do I respond to this RFP from City of Sebastopol?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 714 Johnson Street, Sebastopol, CA 95472. For questions, contact Elissa Overton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Sebastopol in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elissa Overton at (707) 823-2151. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Lead Design Engineer, Finance/Grant Specialist. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project management, Preliminary design and preliminary cost estimate, Final design and preparation of plans, Specifications, And Engineer's Estimate, Public presentation and outreach, Assistance with financing or grant application, Documentation and compliance, Obtaining necessary permits. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness to solicitation and understanding of project, demonstrated relevant experience with well development and construction of municipal wells for public agencies, general qualifications and..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Sebastopol?
All active and historical solicitations from City of Sebastopol are tracked and searchable. As a city agency, City of Sebastopol regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Detailed breakdown of fees by task in spreadsheet format, approach to the work, detailed scope of work, general billing information including schedule of hourly rates and travel/equipment policies, do. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Sebastopol for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sebastopol, CA. Review the full solicitation for detailed scope requirements.