City of Sebastopol - Covert Lane/Zimpher Drive Crossing Improvements RFP (CIP #0134-24.01)
City of SebastopolCity · Sebastopol, CA- Due
- May 6, 2026
- Deadline passed
- Posted
- Apr 1, 2026
- Primary contact
- Elissa Overton
- (707) 823-2151
The 30-second brief
The City of Sebastopol is seeking proposals from pre-qualified engineering firms for professional engineering services for the final design of the Covert Lane/Zimpher Drive Crossing Improvements Project (CIP #0134-24.01). The project consists of installing rapid rectangular flashing beacons (RRFB), curb extensions, ADA ramps, refuge islands, and restriping intersection approaches to improve pedestrian safety. The construction engineer's estimate is $330,000. Proposals are due by May 6, 2026, at 5:00 P.M. Services are state-only funded under the Highway Safety Improvements Program (HSIP) and require familiarity with Caltrans LAPM procedures.
Preparation of plans, Technical specifications, And engineer’s estimate
Responsiveness to solicitation and understanding of project, Proposal documentation of demonstrated relevant experience, General qualifications and experience of the firm and key individuals, Clarity of proposal, Information obtained from reference checks
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Summary
The City of Sebastopol is seeking proposals from pre-qualified engineering firms for professional engineering services for the final design of the Covert Lane/Zimpher Drive Crossing Improvements Project (CIP #0134-24.01).
The project consists of installing rapid rectangular flashing beacons (RRFB), curb extensions, ADA ramps, refuge islands, and restriping intersection approaches to improve pedestrian safety. The construction engineer's estimate is $330,000. Proposals are due by May 6, 2026, at 5:00 P.M. Services are state-only funded under the Highway Safety Improvements Program (HSIP) and require familiarity with Caltrans LAPM procedures.
EVALUATION CRITERIA
5- Responsiveness to solicitation and understanding of project
- Proposal documentation of demonstrated relevant experience
- General qualifications and experience of the firm and key individuals
- Clarity of proposal
- Information obtained from reference checks
REQUIRED DELIVERABLES
3- Preparation of plans
- Technical specifications
- Engineer’s estimate
REQUIRED ATTACHMENTS
Detailed Scope of Work, Fee Estimate in a sealed envelope, letter of transmittal, billing information including schedule of hourly rates, documentation of Northern California public agency experience and three similar projects, project understanding approach, signed proposals and Master Agreement documentation
- Submit to
- Attn: Elissa Overton, Engineering Technician II, Sebastopol Public Works, 714 Johnson Street, Sebastopol, CA 95472 and [email protected]
- Scope location
- Sebastopol, CA
Questions about this RFP
How do I respond to this RFP from City of Sebastopol?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Attn: Elissa Overton, Engineering Technician II, Sebastopol Public Works, 714 Johnson Street, Sebastopol, CA 95472 and [email protected]. For questions, contact Elissa Overton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Sebastopol in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elissa Overton at (707) 823-2151. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Preparation of plans, Technical specifications, And engineer’s estimate. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness to solicitation and understanding of project, Proposal documentation of demonstrated relevant experience, General qualifications and experience of the firm and key individuals, Clarity..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Sebastopol?
All active and historical solicitations from City of Sebastopol are tracked and searchable. As a city agency, City of Sebastopol regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Detailed Scope of Work, Fee Estimate in a sealed envelope, letter of transmittal, billing information including schedule of hourly rates, documentation of Northern California public agency experience. Review the full document from City of Sebastopol for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sebastopol, CA. Review the full solicitation for detailed scope requirements.