City of Sebastopol Cost Allocation Plan RFP 2026
City of SebastopolCity · Sebastopol, CA- Due
- Aug 21, 2026
- Deadline passed
- Primary contact
- Mary Gourley
- (707) 823-7863
The 30-second brief
The City of Sebastopol is seeking a consultant to develop a comprehensive, defensible Cost Allocation Plan and a dynamic Excel-based model. The project includes data collection, interviews, and presentations to the City Council, with proposals due August 21, 2026.
Final Cost Allocation Plan report (Word/PDF), Excel Cost Allocation Model, Executive summary, Presentation materials, Training materials, Working papers
Quality and completeness, Demonstrated relevant experience, Qualifications and availability of team, Soundness of approach, Reasonableness of fee, Strength of references, Proposed management plan
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Summary
The City of Sebastopol is seeking a consultant to develop a comprehensive, defensible Cost Allocation Plan and a dynamic Excel-based model. The project includes data collection, interviews, and presentations to the City Council, with proposals due August 21, 2026.
EVALUATION CRITERIA
7- Quality and completeness
- Demonstrated relevant experience
- Qualifications and availability of team
- Soundness of approach
- Reasonableness of fee
- Strength of references
- Proposed management plan
REQUIRED DELIVERABLES
6- Final Cost Allocation Plan report (Word/PDF)
- Excel Cost Allocation Model
- Executive summary
- Presentation materials
- Training materials
- Working papers
REQUIRED ATTACHMENTS
8- Cover Letter
- Project Approach
- Project Schedule
- Experience and Qualifications
- Sample Completed Reports
- References
- Resumes
- Fee Schedule and Cost Proposal
REQUIRED STAFFING
3- Submit to
- [email protected]
- Scope location
- Sebastopol, CA
Questions about this RFP
How do I respond to this RFP from City of Sebastopol?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Mary Gourley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Sebastopol in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mary Gourley at (707) 823-7863. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Partner/Principal, Senior Consultant, Analyst. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Final Cost Allocation Plan report (Word/PDF), Excel Cost Allocation Model, Executive summary, Presentation materials, Training materials, Working papers. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality and completeness, Demonstrated relevant experience, Qualifications and availability of team, Soundness of approach, Reasonableness of fee, Strength of references, Proposed management plan" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Sebastopol?
All active and historical solicitations from City of Sebastopol are tracked and searchable. As a city agency, City of Sebastopol regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Project Approach, Project Schedule, Experience and Qualifications, Sample Completed Reports, References, Resumes, Fee Schedule and Cost Proposal. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Sebastopol for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sebastopol, CA. Review the full solicitation for detailed scope requirements.