City of Sebastopol Request for Proposals for City Engineering Services 2025
City of SebastopolCity · Sebastopol, CA- Due
- Dec 15, 2025
- Deadline passed
- Posted
- Nov 6, 2025
- Contract term
- 3 years
- Primary contact
- Mary Gourley
- (707) 823-2151
The 30-second brief
The City of Sebastopol is soliciting proposals from qualified local engineering firms and/or contract engineers to provide professional city engineering services. The scope of work includes the approval of maps, Caltrans local assistance forms, public improvement plans, construction plans and specifications, attendance at meetings, engineering consultation, and review of private development documents and encroachment permits. The initial contract period is three years with potential one-year extensions up to a maximum of five years. Proposals are due by December 15, 2025, at 5:00 P.M.
Responsiveness to RFP and understanding of project (15 points), Proposal documentation of demonstrated relevant experience (15 points), General qualifications and experience of the firm and assigned Contract City Engineer (60 points), Information obtained from reference checks (10 points)
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Summary
The City of Sebastopol is soliciting proposals from qualified local engineering firms and/or contract engineers to provide professional city engineering services.
The scope of work includes the approval of maps, Caltrans local assistance forms, public improvement plans, construction plans and specifications, attendance at meetings, engineering consultation, and review of private development documents and encroachment permits. The initial contract period is three years with potential one-year extensions up to a maximum of five years. Proposals are due by December 15, 2025, at 5:00 P.M.
EVALUATION CRITERIA
Responsiveness to RFP and understanding of project (15 points), Proposal documentation of demonstrated relevant experience (15 points), General qualifications and experience of the firm and assigned Contract City Engineer (60 points), Information obtained from reference checks (10 points)
REQUIRED ATTACHMENTS
Insurance Requirements, Professional Services Agreement
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Sebastopol, CA
Questions about this RFP
How do I respond to this RFP from City of Sebastopol?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 15, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Mary Gourley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Sebastopol in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mary Gourley at (707) 823-2151. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness to RFP and understanding of project (15 points), Proposal documentation of demonstrated relevant experience (15 points), General qualifications and experience of the firm and assigned C..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Sebastopol?
All active and historical solicitations from City of Sebastopol are tracked and searchable. As a city agency, City of Sebastopol regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Insurance Requirements, Professional Services Agreement. Review the full document from City of Sebastopol for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sebastopol, CA. Review the full solicitation for detailed scope requirements.