Engineering Services for Sewer System Master Plan (CIP #0615-21.01)
City of SebastopolCity · Sebastopol, CA- Due
- Jan 15, 2026
- Deadline passed
- Posted
- Dec 15, 2025
- Primary contact
- Elissa Overton
- (707) 823-2151
The 30-second brief
The City of Sebastopol is seeking proposals from qualified engineering firms to update its 2005 Sewer System Master Plan (CIP #0615-21.01) with an approved budget of $150,000. The project encompasses hydraulic modeling, system capacity analysis, inflow/infiltration reduction strategies, incorporating previous CCTV studies and 2021 sewer main inspections, updating the sewer system GIS, and developing 5- and 10-year Capital Improvement Programs (CIP). The sanitary sewer system serves approximately 7,400 residents across a 4.4 square mile area, featuring 30 miles of gravity sewers, 2.7 miles of force mains, and two pump stations. Proposals are due by January 15, 2026, at 5:00 P.M. and must be submitted to the Public Works Department.
Project management and informal progress review meetings, Formal Public Meetings (up to 3), Data collection and review of existing documents, Inflow/infiltration reduction program/strategy/approach, Discussion of near term regulatory requirements, Master planning, Preparation of a 5- and 10-year CIP including prioritization and cost estimates, Draft and Final Report
Responsiveness to solicitation and understanding of project, Proposal documentation of demonstrated relevant experience, General qualifications and experience of the firm and key personnel, Creative and clear approach to meeting project goals within budget
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Summary
The City of Sebastopol is seeking proposals from qualified engineering firms to update its 2005 Sewer System Master Plan (CIP #0615-21.01) with an approved budget of $150,000.
The project encompasses hydraulic modeling, system capacity analysis, inflow/infiltration reduction strategies, incorporating previous CCTV studies and 2021 sewer main inspections, updating the sewer system GIS, and developing 5- and 10-year Capital Improvement Programs (CIP). The sanitary sewer system serves approximately 7,400 residents across a 4.4 square mile area, featuring 30 miles of gravity sewers, 2.7 miles of force mains, and two pump stations. Proposals are due by January 15, 2026, at 5:00 P.M. and must be submitted to the Public Works Department.
EVALUATION CRITERIA
Responsiveness to solicitation and understanding of project, Proposal documentation of demonstrated relevant experience, General qualifications and experience of the firm and key personnel, Creative and clear approach to meeting project goals within budget
REQUIRED DELIVERABLES
Project management and informal progress review meetings, Formal Public Meetings (up to 3), Data collection and review of existing documents, Inflow/infiltration reduction program/strategy/approach, Discussion of near term regulatory requirements, Master planning, Preparation of a 5- and 10-year CIP including prioritization and cost estimates, Draft and Final Report
REQUIRED ATTACHMENTS
Fee Estimate in a separately sealed envelope, Schedule of hourly rates, Documentation of 3 similar projects in California within the last 5 years, General billing information, PDF copy of the Proposal
REQUIRED STAFFING
3- Submit to
- Attn: Elissa Overton, Engineering Technician II, Sebastopol Public Works Department, 714 Johnson Street, Sebastopol, CA 95472 and [email protected]
- Scope location
- Sebastopol, CA
Questions about this RFP
How do I respond to this RFP from City of Sebastopol?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Attn: Elissa Overton, Engineering Technician II, Sebastopol Public Works Department, 714 Johnson Street, Sebastopol, CA 95472 and [email protected]. For questions, contact Elissa Overton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Sebastopol in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elissa Overton at (707) 823-2151. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: project manager, lead design engineer, finance/grant specialist. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project management and informal progress review meetings, Formal Public Meetings (up to 3), Data collection and review of existing documents, Inflow/infiltration reduction program/strategy/approach, Discussion of near term regulatory requirements, Master planning, Preparation of a 5- and 10-year CIP. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness to solicitation and understanding of project, Proposal documentation of demonstrated relevant experience, General qualifications and experience of the firm and key personnel, Creative a..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Sebastopol?
All active and historical solicitations from City of Sebastopol are tracked and searchable. As a city agency, City of Sebastopol regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Fee Estimate in a separately sealed envelope, Schedule of hourly rates, Documentation of 3 similar projects in California within the last 5 years, General billing information, PDF copy of the Proposal. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Sebastopol for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sebastopol, CA. Review the full solicitation for detailed scope requirements.