City of San Carlos Vending Machine Services RFP - 2026
City of San CarlosCity · San Carlos, CA- Due
- Dec 4, 2026
- 27 days left
- Posted
- Nov 5, 2026
- Contract term
- 3 years
- Primary contact
- Emma Licko
- (650) 802-4122
The 30-second brief
The City of San Carlos invites proposals for vending machine placement, food item stocking, servicing, and removal of vending machines located at City Hall and the San Carlos Youth Center. The scope requires four commercial-style vending machines offering snacks and cold beverages, including healthy food and drink options meeting nutrition standards. The contract term is three years with an option to renew annually up to a maximum of five years. Proposals are due by December 4, 2026, at 4:00 p.m. PST. Inquiries should be directed to Emma Licko by November 20, 2026.
Snack vending machine, Cold beverage glass fronted vending machine
The experience and capabilities of the contractor to provide the services as described, Availability and quality of healthy food and drink items, Balance between maximizing the City's revenue and provide modestly priced snacks and beverages for patrons
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Summary
The City of San Carlos invites proposals for vending machine placement, food item stocking, servicing, and removal of vending machines located at City Hall and the San Carlos Youth Center.
The scope requires four commercial-style vending machines offering snacks and cold beverages, including healthy food and drink options meeting nutrition standards. The contract term is three years with an option to renew annually up to a maximum of five years. Proposals are due by December 4, 2026, at 4:00 p.m. PST. Inquiries should be directed to Emma Licko by November 20, 2026.
EVALUATION CRITERIA
The experience and capabilities of the contractor to provide the services as described, Availability and quality of healthy food and drink items, Balance between maximizing the City's revenue and provide modestly priced snacks and beverages for patrons
REQUIRED DELIVERABLES
Snack vending machine, Cold beverage glass fronted vending machine
REQUIRED ATTACHMENTS
3- Attachment C – Levine Act Disclosure
- Agreement for products and/or services
- Proposer Checklist
- Submit to
- City of San Carlos, Office of the City Clerk, 600 Elm Street, San Carlos, CA 94070
- Duration
- 60 months
- Scope location
- San Carlos, CA
Questions about this RFP
How do I respond to this RFP from City of San Carlos?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of San Carlos, Office of the City Clerk, 600 Elm Street, San Carlos, CA 94070. For questions, contact Emma Licko.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of San Carlos in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Emma Licko at (650) 802-4122. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Snack vending machine, Cold beverage glass fronted vending machine. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "The experience and capabilities of the contractor to provide the services as described, Availability and quality of healthy food and drink items, Balance between maximizing the City's revenue and prov..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of San Carlos?
All active and historical solicitations from City of San Carlos are tracked and searchable. As a city agency, City of San Carlos regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment C – Levine Act Disclosure, Agreement for products and/or services, Proposer Checklist. Review the full document from City of San Carlos for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Carlos, CA. Review the full solicitation for detailed scope requirements.