City of San Carlos On-Call Planning Staffing Services RFQ 2025
City of San CarlosCity · San Carlos, CA- Due
- Dec 10, 2025
- Deadline passed
- Posted
- Nov 25, 2025
- Contract term
- 3 years
- Primary contact
- Laura Richstone
The 30-second brief
The City of San Carlos is soliciting proposals from qualified firms or individuals to provide on-call professional planning staffing services. The scope of work encompasses development application processing, long-range planning initiatives (including the Downtown Specific Plan and Northeast Area Specific Plan), housing and economic development services, and environmental review under CEQA. Contract staff roles may include Principal Planner, Senior Planner, Associate Planner, Assistant Planner, and Planning Technician. The initial contract term begins January 2026 through June 30, 2026, followed by a three-year term with two optional one-year extensions. Electronic submittals are due by December 10, 2025, at 5:00 PM PST via email to Laura Richstone, Senior Planner.
Cover Letter, Company Profile and Qualifications, Identification of Primary Project Manager, Contact Information for References, Proposed Compensation Rates
Demonstrated understanding of work, expertise and competence, professional qualifications and technical experience, proposed fee structure, completeness of proposal, reference recommendations, oral interview
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Summary
The City of San Carlos is soliciting proposals from qualified firms or individuals to provide on-call professional planning staffing services.
The scope of work encompasses development application processing, long-range planning initiatives (including the Downtown Specific Plan and Northeast Area Specific Plan), housing and economic development services, and environmental review under CEQA. Contract staff roles may include Principal Planner, Senior Planner, Associate Planner, Assistant Planner, and Planning Technician. The initial contract term begins January 2026 through June 30, 2026, followed by a three-year term with two optional one-year extensions. Electronic submittals are due by December 10, 2025, at 5:00 PM PST via email to Laura Richstone, Senior Planner.
EVALUATION CRITERIA
7- Demonstrated understanding of work
- Expertise and competence
- Professional qualifications and technical experience
- Proposed fee structure
- Completeness of proposal
- Reference recommendations
- Oral interview
REQUIRED DELIVERABLES
5- Cover Letter
- Company Profile and Qualifications
- Identification of Primary Project Manager
- Contact Information for References
- Proposed Compensation Rates
REQUIRED ATTACHMENTS
City of San Carlos Professional Services Agreement Template
REQUIRED STAFFING
5- Submit to
- [email protected]
- Scope location
- San Carlos, CA
Questions about this RFQ
How do I respond to this RFQ from City of San Carlos?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 10, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Laura Richstone.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of San Carlos in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Laura Richstone. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Principal Planner, Senior Planner, Associate Planner, Assistant Planner, Planning Tech. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Company Profile and Qualifications, Identification of Primary Project Manager, Contact Information for References, Proposed Compensation Rates. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated understanding of work, expertise and competence, professional qualifications and technical experience, proposed fee structure, completeness of proposal, reference recommendations, oral in..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of San Carlos?
All active and historical solicitations from City of San Carlos are tracked and searchable. As a city agency, City of San Carlos regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: City of San Carlos Professional Services Agreement Template. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of San Carlos for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Carlos, CA. Review the full solicitation for detailed scope requirements.