City of Rome - 2026 EPDM Roofing Contract - RFB-2026-006 (2026)
City of Rome, Rome, NY·City
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- Primary Contact
- Patrick D. Surace · (315) 335-2653
- Contract Term
- 1 year
- Scope Location
- Rome, NY
- Submission Address
- City Clerk, City of Rome, 198 N. Washington Street, Rome, NY 13440
SUMMARY
The City of Rome Engineering Department is seeking bids for the demolition of existing roofing systems and reconstruction of new 0.060-inch (60 mil) EPDM Type C roofing systems at various locations throughout the City of Rome, NY. Project sites include Griffiss Bldg 210, Boyd Dam Gatehouse, Water Filtration Bldg, 507 Clinton St, and Kennedy Arena (Main Roof, Entrance, and Locker Room), totaling approximately 54,800 square feet. Work involves removal of existing materials, installation of insulation board, new EPDM roofing, metal flashing, and providing a manufacturer's 20-year warranty. Bids are due by June 4, 2026, at 11:00 AM, with a bid security of 5% required. Prevailing wage rates and Article 8 compliance apply.
EVALUATION CRITERIA
Lowest responsible bidder
REQUIRED DELIVERABLES
Demolition of existing roofing systems and reconstruction of new 0.060-inch (60 mil) EPDM Type C roofing systems at Griffiss Bldg 210, Boyd Dam Gatehouse, Water Filtration Bldg, 507 Clinton St, And Kennedy Arena.
REQUIRED ATTACHMENTS
Bid bond or certified check (5%), Non-Collusive Bidding Certificate, Emergency Contact Numbers form
REQUIRED STAFFING ROLES
Roofers, laborers, mechanics
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Bid from City of Rome?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Clerk, City of Rome, 198 N. Washington Street, Rome, NY 13440. For questions, contact Patrick D. Surace.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Rome?
All active and historical solicitations from City of Rome are tracked and searchable. As a city agency, City of Rome regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid bond or certified check (5%), Non-Collusive Bidding Certificate, Emergency Contact Numbers form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Rome for the complete list.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Rome in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Patrick D. Surace at (315) 335-2653. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rome, NY. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Roofers, laborers, mechanics. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Demolition of existing roofing systems and reconstruction of new 0.060-inch (60 mil) EPDM Type C roofing systems at Griffiss Bldg 210, Boyd Dam Gatehouse, Water Filtration Bldg, 507 Clinton St, And Kennedy Arena.. Proposals should clearly address how each deliverable will be met.
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