City of Pasadena Rental Registry Database and Portal RFP - 2026-RFP-0495
City of PasadenaCity · Pasadena, CA- Due
- Nov 21, 2026
- 23 days left
- Posted
- Oct 27, 2026
- Primary contact
- Will Panza
- (626) 744-6165
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Summary
The City of Pasadena Rent Stabilization Department is seeking proposals from qualified vendors to provide a comprehensive rental registry database and online portal.
The selected vendor will implement, operate, and maintain a fully hosted online platform supporting City Charter Article XVIII, managing approximately 26,000+ rental units. The system enables landlords to register units, update tenancy info, apply for exemptions, pay annual registration and late fees via eCheck or Payroc, and submit mandated notices. Key requirements include integrating with Tyler Cashiering and handling events like occupancy amendments, rent increases, and transfers of ownership. Proposals are due by November 21, 2026.
REQUIRED ATTACHMENTS
13- MASTER_SERVICES_FOR_OPEN
- REQUIRED_FORMS_-AAs-_S
- Unique_Entity_ID_%28SAM%
- DISQUALIFICATION_DISCLOS
- CONFLICT_OF_INTEREST_%28
- Pasadena_Taxpayer_Protec
- DoIT_Technical_Questionn
- DESIGNATED_REPRESENTATIV
- RELEVANT_EXPERIENCE_FORM
- Emergency_FEMA_TC.pdf
- Federal_Required_Certifi
- Disclosure_of_Lobbying_A
- Exclusive_Negotiation_Ag
- Submit to
- [email protected], Pasadena, CA, 91101
- Scope location
- Pasadena, CA
Questions about this RFP
How do I respond to this RFP from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 21, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected], Pasadena, CA, 91101. For questions, contact Will Panza.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Will Panza at (626) 744-6165. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 21, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: MASTER_SERVICES_FOR_OPEN, REQUIRED_FORMS_-AAs-_S, Unique_Entity_ID_%28SAM%, DISQUALIFICATION_DISCLOS, CONFLICT_OF_INTEREST_%28, Pasadena_Taxpayer_Protec, DoIT_Technical_Questionn, DESIGNATED_REPRESENT. Review the full document from City of Pasadena for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.