City of Pasadena - Material Recovery Processing for Residential & Commercial Recycling - 2026-RFP-0538 (2026)
City of PasadenaCity · Pasadena, CA- Due
- Dec 14, 2026
- 30 days left
- Posted
- Nov 12, 2026
- Contract term
- 5 years
- Primary contact
- Gustavo Castellanos
- (626) 744-7115
The 30-second brief
The Public Works Resource Recovery and Recycling Division of the City of Pasadena is seeking proposals to provide material recovery and recycling processing for residential and commercial commingled recyclable materials with a capacity of 50 tons per day. The recycling stream encompasses newspaper, mixed paper, cardboard, paperboard, brown paper bags, junk mail, magazines, phone books, glass, aluminum cans, tin cans, and plastic containers. The City currently generates an estimated 7,900 tons of commingled recyclable material annually. The selected contractor must maintain a minimum diversion rate of 75%, operate a processing facility within 30 road miles of the Pasadena City Yard, and submit monthly reporting detailing tonnage, market value, and processing costs. Proposals are due by December 14, 2026, with a question deadline of November 30, 2026. Required submissions include technical and price proposals, non-collusion declaration, living wage compliance forms, and local business preference documentation.
Service Proposal (50%), Cost Proposal (40%), Local Pasadena Business (5%), Small or Micro-Business (5%)
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Summary
The Public Works Resource Recovery and Recycling Division of the City of Pasadena is seeking proposals to provide material recovery and recycling processing for residential and commercial commingled recyclable materials with a capacity of 50 tons per day.
The recycling stream encompasses newspaper, mixed paper, cardboard, paperboard, brown paper bags, junk mail, magazines, phone books, glass, aluminum cans, tin cans, and plastic containers. The City currently generates an estimated 7,900 tons of commingled recyclable material annually. The selected contractor must maintain a minimum diversion rate of 75%, operate a processing facility within 30 road miles of the Pasadena City Yard, and submit monthly reporting detailing tonnage, market value, and processing costs. Proposals are due by December 14, 2026, with a question deadline of November 30, 2026. Required submissions include technical and price proposals, non-collusion declaration, living wage compliance forms, and local business preference documentation.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
8- Master Services Contract
- Form AA-1
- Form AA-2
- Declaration of Non-Collusion
- Conflict of Interest Statement
- Pasadena Taxpayer Protection Amendment Disclosure
- Designated Representatives
- Disqualification Disclosure
- Submit to
- https://procurement.opengov.com/portal/pasadena/projects/304093
- Scope location
- Pasadena, CA
Questions about this RFP
How do I respond to this RFP from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 14, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/pasadena/projects/304093. For questions, contact Gustavo Castellanos.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Gustavo Castellanos at (626) 744-7115. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Service Proposal (50%), Cost Proposal (40%), Local Pasadena Business (5%), Small or Micro-Business (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 14, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Master Services Contract, Form AA-1, Form AA-2, Declaration of Non-Collusion, Conflict of Interest Statement, Pasadena Taxpayer Protection Amendment Disclosure, Designated Representatives, Disqualific. Review the full document from City of Pasadena for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.
