City of Ocala HVAC Repairs and Installation - As Needed - ITB11132600000153 (2026)
City of OcalaCity · Ocala, FL- Due
- Dec 2, 2026
- 17 days left
- Posted
- Nov 13, 2026
- Contract term
- 2 years
- Primary contact
- Louis Joseph
- (352) 629-8260
The 30-second brief
The City of Ocala is seeking bids from qualified, experienced Florida-licensed HVAC contractors to provide heating, ventilation, and air conditioning replacement, maintenance, and repair services on an as-needed basis for the Facilities Management department. The scope involves complete HVAC system replacement, air conditioner and heat pump coil cleaning, refrigerant checks, filter replacement, ductwork sealing and insulation repair, and thermostat calibration. Contractors must provide labor, materials, and equipment to perform emergency and routine HVAC repairs, including 1-hour response times for emergency service. The initial contract term is two years with two optional one-year renewal terms. Bids are due by December 2, 2026, at 14:00. Requirements include a Florida HVAC contractor license, 7 years of commercial HVAC experience, Level II background checks, commercial general liability and auto insurance, and submission of an Exhibit B Price Proposal.
Lowest bidder meeting all requirements
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Summary
The City of Ocala is seeking bids from qualified, experienced Florida-licensed HVAC contractors to provide heating, ventilation, and air conditioning replacement, maintenance, and repair services on an as-needed basis for the Facilities Management department.
The scope involves complete HVAC system replacement, air conditioner and heat pump coil cleaning, refrigerant checks, filter replacement, ductwork sealing and insulation repair, and thermostat calibration. Contractors must provide labor, materials, and equipment to perform emergency and routine HVAC repairs, including 1-hour response times for emergency service. The initial contract term is two years with two optional one-year renewal terms. Bids are due by December 2, 2026, at 14:00. Requirements include a Florida HVAC contractor license, 7 years of commercial HVAC experience, Level II background checks, commercial general liability and auto insurance, and submission of an Exhibit B Price Proposal.
EVALUATION CRITERIA
Lowest bidder meeting all requirements
REQUIRED ATTACHMENTS
Exhibit B - Price Proposal
REQUIRED STAFFING
Licensed HVAC Contractor, Helper
- Submit to
- 110 SE Watula Avenue, CITY HALL | [email protected]
- Duration
- 24 months
- Scope location
- Ocala, FL
Questions about this BID
How do I respond to this Bid from City of Ocala?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 110 SE Watula Avenue, CITY HALL | [email protected]. For questions, contact Louis Joseph.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Ocala in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Louis Joseph at (352) 629-8260. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Licensed HVAC Contractor, Helper. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest bidder meeting all requirements" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Ocala?
All active and historical solicitations from City of Ocala are tracked and searchable. As a city agency, City of Ocala regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit B - Price Proposal. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Ocala for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ocala, FL. Review the full solicitation for detailed scope requirements.
