City of Ocala Non-Ad Valorem Fire Assessment Study RFP BUD/270057 (2026)
City of OcalaCity · Ocala, FL- Due
- Dec 17, 2026
- 33 days left
- Posted
- Nov 13, 2026
- Contract term
- 3 years
- Primary contact
- Eileen Marquez
- (352) 629-8362
The 30-second brief
The City of Ocala is seeking proposals from qualified assessment methodology consulting firms for a non-ad valorem fire assessment study and program implementation. The scope includes baseline analysis and legal defensibility framework, methodology development and rate apportionment options, 5-year financial modeling and COLA, statutory implementation, and project management and public adoption support for fire protection and rescue services. Deliverables include data and legal framework report, apportionment options notebook, 5-year financial and COLA model, regulatory resolutions and notices, and certified tax roll transmission to the Marion County Tax Collector. Proposals are due by December 17, 2026, at 2:00 p.m. EST, via the City of Ocala's E-Procurement Portal.
Deliverable 1: Data & Legal Framework Report; Deliverable 2: Apportionment Options Notebook; Deliverable 3: 5-Year Financial & COLA Model; Deliverable 4: Regulatory Resolutions & Notices; Deliverable 5: Certified Tax Roll Transmission
Experience, Qualifications, Staffing Plan and References (40 points), Project Understanding, Proposed Approach and Methodology, QA/QC Program and Project Schedule (40 points), Proposal Price (20 points)
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Summary
The City of Ocala is seeking proposals from qualified assessment methodology consulting firms for a non-ad valorem fire assessment study and program implementation.
The scope includes baseline analysis and legal defensibility framework, methodology development and rate apportionment options, 5-year financial modeling and COLA, statutory implementation, and project management and public adoption support for fire protection and rescue services. Deliverables include data and legal framework report, apportionment options notebook, 5-year financial and COLA model, regulatory resolutions and notices, and certified tax roll transmission to the Marion County Tax Collector. Proposals are due by December 17, 2026, at 2:00 p.m. EST, via the City of Ocala's E-Procurement Portal.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Deliverable 1: Data & Legal Framework Report
- Deliverable 2: Apportionment Options Notebook
- Deliverable 3: 5-Year Financial & COLA Model
- Deliverable 4: Regulatory Resolutions & Notices
- Deliverable 5: Certified Tax Roll Transmission
REQUIRED ATTACHMENTS
3- Exhibit B – Price Proposal
- Attachment 1 – Reference Form
- Signed addenda
- Submit to
- https://www.bidocala.com
- Duration
- 36 months
- Scope location
- Ocala, FL
Questions about this RFP
How do I respond to this RFP from City of Ocala?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.bidocala.com. For questions, contact Eileen Marquez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Ocala in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eileen Marquez at (352) 629-8362. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Deliverable 1: Data & Legal Framework Report; Deliverable 2: Apportionment Options Notebook; Deliverable 3: 5-Year Financial & COLA Model; Deliverable 4: Regulatory Resolutions & Notices; Deliverable 5: Certified Tax Roll Transmission. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience, Qualifications, Staffing Plan and References (40 points), Project Understanding, Proposed Approach and Methodology, QA/QC Program and Project Schedule (40 points), Proposal Price (20 point..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Ocala?
All active and historical solicitations from City of Ocala are tracked and searchable. As a city agency, City of Ocala regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 17, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit B – Price Proposal, Attachment 1 – Reference Form, signed addenda. Review the full document from City of Ocala for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ocala, FL. Review the full solicitation for detailed scope requirements.
