City of Ocala - Pole Attachment Inventory, Joint Use, GIS Auditing Services - RFP ELE/270132 (2026)
City of OcalaCity · Ocala, FL- Due
- Dec 4, 2026
- 27 days left
- Posted
- Nov 5, 2026
- Primary contact
- Caley Conard
- (352) 629-8234
The 30-second brief
The City of Ocala Electric Utility (OEU) is seeking comprehensive proposals for a pole attachment inventory, joint-use auditing, and GIS auditing services project (Solicitation ELE/270132). The scope of work encompasses field data collection, utility asset verification, data reconciliation, and GIS updates for overhead electric poles, foreign attachments, and underground electrical infrastructure including pad-mounted transformers, switchgear, pedestals, junction cabinets, vaults, handholes, and manholes. Named assets include OEU's electric distribution system infrastructure in Ocala, Florida. The submission deadline is December 4, 2026, at 2:00 p.m. EST, with questions due by December 2, 2026. Required qualifications include a minimum of five years of continuous experience in utility infrastructure auditing and NESC compliance. Evaluation criteria are based on qualifications and experience, approach and methodology, and price.
Schedule A: Pole arrival (poles with one or more joint use attachments), Attachment identification and documentation, Joint use data processing, QC, And reporting. Schedule B: Pole arrival (poles with no joint use attachments), OEU field inventory, GIS audit, Reconciliation, And data updates, OEU data processing, UG structure field inventory, UG vault/handhole/manhole inventory, UG GIS audit, Reconciliation, And data updates.
Qualifications and Experience of Firm and Assigned Personnel (40), Approach and Methodology (40), Price Proposal (20)
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Summary
The City of Ocala Electric Utility (OEU) is seeking comprehensive proposals for a pole attachment inventory, joint-use auditing, and GIS auditing services project (Solicitation ELE/270132).
The scope of work encompasses field data collection, utility asset verification, data reconciliation, and GIS updates for overhead electric poles, foreign attachments, and underground electrical infrastructure including pad-mounted transformers, switchgear, pedestals, junction cabinets, vaults, handholes, and manholes. Named assets include OEU's electric distribution system infrastructure in Ocala, Florida. The submission deadline is December 4, 2026, at 2:00 p.m. EST, with questions due by December 2, 2026. Required qualifications include a minimum of five years of continuous experience in utility infrastructure auditing and NESC compliance. Evaluation criteria are based on qualifications and experience, approach and methodology, and price.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Schedule A: Pole arrival (poles with one or more joint use attachments), Attachment identification and documentation, Joint use data processing, QC, And reporting. Schedule B: Pole arrival (poles with no joint use attachments), OEU field inventory, GIS audit, Reconciliation, And data updates, OEU data processing, UG structure field inventory, UG vault/handhole/manhole inventory, UG GIS audit, Reconciliation, And data updates.
REQUIRED ATTACHMENTS
7- Price Proposal Form
- Reference Form
- Transmittal Letter
- Firm Profile
- Qualifications and Availability
- Approach and Methodology
- Proof of Insurance
- Submit to
- https://www.bidocala.com
- Scope location
- Ocala, FL
Questions about this RFP
How do I respond to this RFP from City of Ocala?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.bidocala.com. For questions, contact Caley Conard.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Ocala in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Caley Conard at (352) 629-8234. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Schedule A: Pole arrival (poles with one or more joint use attachments), Attachment identification and documentation, Joint use data processing, QC, And reporting. Schedule B: Pole arrival (poles with no joint use attachments), OEU field inventory, GIS audit, Reconciliation, And data updates, OEU da. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience of Firm and Assigned Personnel (40), Approach and Methodology (40), Price Proposal (20)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Ocala?
All active and historical solicitations from City of Ocala are tracked and searchable. As a city agency, City of Ocala regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Price Proposal Form, Reference Form, Transmittal Letter, Firm Profile, Qualifications and Availability, Approach and Methodology, Proof of Insurance. Review the full document from City of Ocala for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ocala, FL. Review the full solicitation for detailed scope requirements.