City of Mineral Wells - Vehicle and Equipment Lease-Purchase Financing - RFP 2026-009 (2026)
City of Mineral Wells cityCity · Mineral Wells, TX- Due
- Sep 18, 2026
- Deadline passed
- Posted
- Aug 9, 2026
- Primary contact
- Aaron Bovos
The 30-second brief
The City of Mineral Wells, Texas seeks proposals from qualified financial institutions for tax-exempt, fixed-rate lease-purchase financing totaling $554,598 for municipal vehicles and equipment. The acquired assets include a mid-size excavator with thumb, breaker-hamer, 36-inch mulcher, compact track loader, second mulcher, heavy equipment transport trailer, and a 2-ton crew cab truck, all with a requested 7-year term. Proposals are due by September 18, 2026, at 2:00 p.m. CT, and must be delivered to City Finance at 211 S.W. 1st Avenue, Mineral Wells, TX 76067 as a sealed package with one PDF copy on USB. Required financing terms include equal semiannual payments in arrears, bank-qualified structure, annual appropriation provisions, and a legal letter for debt service / I & S fund eligibility. Evaluation criteria comprise total financing cost, rate, fees, and prepayment value (60 points); compliance with structure and terms (20 points); municipal financing experience and references (15 points); and funding readiness and administrative capabilities (5 points).
Mid size excavator w/ thumb, Breaker-Hamer, 36’ Mulcher, Compact Track Loader, Mulcher II, Heavy equipment transport trailer, 2 ton crew cab truck
Total financing cost, rate, fees, and prepayment value (60), Compliance with requested structure and contract terms (20), Municipal financing experience, qualifications, and references (15), Funding readiness, service, and administrative capabilities (5)
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Summary
The City of Mineral Wells, Texas seeks proposals from qualified financial institutions for tax-exempt, fixed-rate lease-purchase financing totaling $554,598 for municipal vehicles and equipment.
The acquired assets include a mid-size excavator with thumb, breaker-hamer, 36-inch mulcher, compact track loader, second mulcher, heavy equipment transport trailer, and a 2-ton crew cab truck, all with a requested 7-year term. Proposals are due by September 18, 2026, at 2:00 p.m. CT, and must be delivered to City Finance at 211 S.W. 1st Avenue, Mineral Wells, TX 76067 as a sealed package with one PDF copy on USB. Required financing terms include equal semiannual payments in arrears, bank-qualified structure, annual appropriation provisions, and a legal letter for debt service / I & S fund eligibility. Evaluation criteria comprise total financing cost, rate, fees, and prepayment value (60 points); compliance with structure and terms (20 points); municipal financing experience and references (15 points); and funding readiness and administrative capabilities (5 points).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Mid size excavator w/ thumb
- Breaker-Hamer
- 36’ Mulcher
- Compact Track Loader
- Mulcher II
- Heavy equipment transport trailer
- 2 ton crew cab truck
REQUIRED ATTACHMENTS
6- Signed cover letter
- Financing proposal
- Complete amortization schedule
- Brief firm qualifications and references
- Disclosure of any exceptions
- Completed Form CIQ
- Submit to
- City Finance, 211 S.W. 1st Avenue, Mineral Wells, TX 76067
- Scope location
- Mineral Wells, TX
- Reported agency
- City of Mineral Wells
Questions about this RFP
How do I respond to this RFP from City of Mineral Wells city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Finance, 211 S.W. 1st Avenue, Mineral Wells, TX 76067. For questions, contact Aaron Bovos.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Mineral Wells city in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Aaron Bovos. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Mid size excavator w/ thumb, Breaker-Hamer, 36’ Mulcher, Compact Track Loader, Mulcher II, Heavy equipment transport trailer, 2 ton crew cab truck. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Total financing cost, rate, fees, and prepayment value (60), Compliance with requested structure and contract terms (20), Municipal financing experience, qualifications, and references (15), Funding r..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Mineral Wells city?
All active and historical solicitations from City of Mineral Wells city are tracked and searchable. As a city agency, City of Mineral Wells city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed cover letter, Financing proposal, Complete amortization schedule, Brief firm qualifications and references, Disclosure of any exceptions, Completed Form CIQ. Review the full document from City of Mineral Wells city for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mineral Wells, TX. Review the full solicitation for detailed scope requirements.