City of Mexico Beach Strategic Planning Consultant Services RFQ 2026-04
City of Mexico BeachCity · Mexico Beach, FL- Due
- May 6, 2026
- Deadline passed
- Posted
- Apr 8, 2026
- Contract term
- 1 year
- Primary contact
- Tammy Brunson
- (850) 648-5700
The 30-second brief
The City of Mexico Beach, FL is soliciting proposals from qualified firms or individuals for Strategic Planning Consultant services under RFQ 2026-04. The consultant will lead a community visioning process to establish priorities for the next 25 years and develop a five-year strategic plan for Fiscal Years 2027-2032. Key deliverables include vision and mission statements, a strategic framework with 5, 10, and 15-year goals, annual action agendas, and performance reports. The scope involves stakeholder engagement through interviews with the Mayor and City Council, citizen workshops, and an organizational review. Proposals are due by May 6, 2026, at 2:00 PM CST. A question deadline is set for April 22, 2026. The contract term is for 12 months with potential extensions.
Vision and Mission Statements, Strategic Goals and Action Agenda, Annual Priorities and Resource Guiding, Final Reports and Supporting Documents, Action Agenda 2027, Executive Summary 2027-2032-2042, Performance Report 2026, Leader's Guide 2027, Plan in Brief 2027-2032-2042
Qualifications (30 points), Project Team and Capacity (30 points), Project Understanding and Methodology (25 points), Work Plan and Schedule (15 points)
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Summary
The City of Mexico Beach, FL is soliciting proposals from qualified firms or individuals for Strategic Planning Consultant services under RFQ 2026-04.
The consultant will lead a community visioning process to establish priorities for the next 25 years and develop a five-year strategic plan for Fiscal Years 2027-2032. Key deliverables include vision and mission statements, a strategic framework with 5, 10, and 15-year goals, annual action agendas, and performance reports. The scope involves stakeholder engagement through interviews with the Mayor and City Council, citizen workshops, and an organizational review. Proposals are due by May 6, 2026, at 2:00 PM CST. A question deadline is set for April 22, 2026. The contract term is for 12 months with potential extensions.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
9- Vision and Mission Statements
- Strategic Goals and Action Agenda
- Annual Priorities and Resource Guiding
- Final Reports and Supporting Documents
- Action Agenda 2027
- Executive Summary 2027-2032-2042
- Performance Report 2026
- Leader's Guide 2027
- Plan in Brief 2027-2032-2042
REQUIRED ATTACHMENTS
17- Cover Letter
- Firm Profile and Qualifications
- Project Team and Key Personnel
- Relevant Experience and References
- Project Approach
- Work Plan and Schedule
- Deliverables
- Addendum Acknowledgement
- Proposal Cover Sheet
- Contact for Contract Administration
- Drug-Free Workplace Program Certification
- Sworn Statement on Public Entity Crimes
- Certification Regarding Debarment
- Unauthorized Aliens Affidavit
- Anti-Collusion Clause
- Conflict of Interest Disclosure Form
- E-Verify Acknowledgement
- Submit to
- 201 Paradise Path, Mexico Beach, FL 32456
- Duration
- 12 months
- Scope location
- Mexico Beach, FL
Questions about this RFQ
How do I respond to this RFQ from City of Mexico Beach?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 201 Paradise Path, Mexico Beach, FL 32456. For questions, contact Tammy Brunson.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Mexico Beach in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tammy Brunson at (850) 648-5700. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Vision and Mission Statements, Strategic Goals and Action Agenda, Annual Priorities and Resource Guiding, Final Reports and Supporting Documents, Action Agenda 2027, Executive Summary 2027-2032-2042, Performance Report 2026, Leader's Guide 2027, Plan in Brief 2027-2032-2042. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications (30 points), Project Team and Capacity (30 points), Project Understanding and Methodology (25 points), Work Plan and Schedule (15 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Mexico Beach?
All active and historical solicitations from City of Mexico Beach are tracked and searchable. As a city agency, City of Mexico Beach regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Firm Profile and Qualifications, Project Team and Key Personnel, Relevant Experience and References, Project Approach, Work Plan and Schedule, Deliverables, Addendum Acknowledgement, Pro. Review the full document from City of Mexico Beach for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mexico Beach, FL. Review the full solicitation for detailed scope requirements.
