City of Mexico Beach Invitation to Bid 2026-06 - 25 ft. Pre-Lit and Decorated Outdoor Panel Christmas Tree
City of Mexico BeachCity · Mexico Beach, FL- Due
- Sep 30, 2026
- Deadline passed
- Posted
- Sep 16, 2026
- Primary contact
- Tammy Brunson
- (850) 648-5700
The 30-second brief
The City of Mexico Beach, FL is soliciting competitive bids for the purchase, delivery, installation training, and testing of one approximately 25-foot-tall, pre-lit and decorated outdoor panel Christmas tree suitable for commercial or municipal use. The scope includes commercial-grade energy-efficient LED lighting, weather-resistant ornaments, bows, garland, a tree topper, mounting and anchoring systems, ballast, electrical connections, extension cords, timers, and related equipment for safe installation in a coastal environment. Bids are due by September 30, 2026, at 2:00 PM CST, with questions due by September 23, 2026, at 5:00 PM CST. Delivery must be guaranteed no later than November 16, 2026. Evaluation is based on best value considering quality, appearance, durability, warranty, and total cost.
25-foot outdoor pre-lit panel Christmas tree, Decorations and tree topper, Electrical/accessory anchoring equipment, Delivery/Shipping, Miscellaneous/other
Price, quality, proposed design, vendor qualifications, experience, safety, durability, warranty, City's overall needs
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Summary
The City of Mexico Beach, FL is soliciting competitive bids for the purchase, delivery, installation training, and testing of one approximately 25-foot-tall, pre-lit and decorated outdoor panel Christmas tree suitable for commercial or municipal use.
The scope includes commercial-grade energy-efficient LED lighting, weather-resistant ornaments, bows, garland, a tree topper, mounting and anchoring systems, ballast, electrical connections, extension cords, timers, and related equipment for safe installation in a coastal environment. Bids are due by September 30, 2026, at 2:00 PM CST, with questions due by September 23, 2026, at 5:00 PM CST. Delivery must be guaranteed no later than November 16, 2026. Evaluation is based on best value considering quality, appearance, durability, warranty, and total cost.
EVALUATION CRITERIA
9- Price
- Quality
- Proposed design
- Vendor qualifications
- Experience
- Safety
- Durability
- Warranty
- City's overall needs
REQUIRED DELIVERABLES
5- 25-foot outdoor pre-lit panel Christmas tree
- Decorations and tree topper
- Electrical/accessory anchoring equipment
- Delivery/Shipping
- Miscellaneous/other
REQUIRED ATTACHMENTS
13- Bidder Certification
- Addendum Acknowledgement
- Anti-Collusion Clause
- Conflict of Interest Disclosure Form
- Drug Free Workplace
- Certification Regarding Debarment
- Suspension
- Other Responsibility Matters Primary Covered Transactions
- Certification Regarding Lobbying
- Sworn Statement Under Section 287.133(3)(a)
- Florida Statutes
- On Public Entity Crimes
- E-Verify
- Submit to
- Tammy Brunson, City Clerk, 201 Paradise Path, Mexico Beach, Florida 32456
- Scope location
- Mexico Beach, Florida
Questions about this BID
How do I respond to this Bid from City of Mexico Beach?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Tammy Brunson, City Clerk, 201 Paradise Path, Mexico Beach, Florida 32456. For questions, contact Tammy Brunson.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Mexico Beach in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tammy Brunson at (850) 648-5700. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 25-foot outdoor pre-lit panel Christmas tree, Decorations and tree topper, Electrical/accessory anchoring equipment, Delivery/Shipping, Miscellaneous/other. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, quality, proposed design, vendor qualifications, experience, safety, durability, warranty, City's overall needs" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Mexico Beach?
All active and historical solicitations from City of Mexico Beach are tracked and searchable. As a city agency, City of Mexico Beach regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder Certification, Addendum Acknowledgement, Anti-Collusion Clause, Conflict of Interest Disclosure Form, Drug Free Workplace, Certification Regarding Debarment, Suspension, and Other Responsibilit. Review the full document from City of Mexico Beach for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mexico Beach, Florida. Review the full solicitation for detailed scope requirements.