City of Hutchinson - Water Maintenance Parts Bid - 2026-35
City of HutchinsonCity · Hutchinson, KS- Due
- Nov 20, 2026
- 9 days left
- Posted
- Nov 9, 2026
- Primary contact
- Karen Weltmer
- (620) 694-2624
The 30-second brief
The City of Hutchinson is seeking competitive bids for water maintenance parts and supplies, including full circle clamps, top bolts, restraining glands (Megalug), meter tiles, PVC smooth meter tiles with slots cut, meter tile lids with MXU cutout, A2000 SWR pipe, tees, ductile iron sleeves, C900 PVC pipe, MJ caps, MJ plugs, and anchor couplings. The solicitation requires compliance with minimum specifications for fire hydrants, valves, valve boxes, tapping sleeves, repair clamps, polyethylene pipe and inserts, PVC restraints, and brass fittings. Bids are due by November 20, 2026, at 2:00 PM CST, and must be submitted to the Finance Department at City Hall, 125 East Avenue B, P.O. Box 1567, Hutchinson, KS 67504, or electronically via the city website. Vendors must include a W-9, certificate of non-discrimination, and certification of paid personal and real estate taxes with their submission.
Full Circle Clamps (Style 226), Top Bolts (Style 421), Restraining Glands (Megalug), Meter Tile (PVC - Smooth) with Slots Cut, Water Meter Tile Lids with 2" MXU Cutout, Meter Tile (A2000 SWR Pipe with Adaptor Ring), Tees (MJ X MJ X MJ), Ductile Iron Sleeves (Short and Long), C900 PVC Pipe, MJ Cap/2" FIP, MJ Plug, Ductile Iron MJ Anchor Coupling
Price, Quality, Suitability, Usability, Vendor Capability, Local Preference (Reno County vendor preference policy)
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Summary
The City of Hutchinson is seeking competitive bids for water maintenance parts and supplies, including full circle clamps, top bolts, restraining glands (Megalug), meter tiles, PVC smooth meter tiles with slots cut, meter tile lids with MXU cutout, A2000 SWR pipe, tees, ductile iron sleeves, C900 PVC pipe, MJ caps, MJ plugs, and anchor couplings.
The solicitation requires compliance with minimum specifications for fire hydrants, valves, valve boxes, tapping sleeves, repair clamps, polyethylene pipe and inserts, PVC restraints, and brass fittings. Bids are due by November 20, 2026, at 2:00 PM CST, and must be submitted to the Finance Department at City Hall, 125 East Avenue B, P.O. Box 1567, Hutchinson, KS 67504, or electronically via the city website. Vendors must include a W-9, certificate of non-discrimination, and certification of paid personal and real estate taxes with their submission.
EVALUATION CRITERIA
6- Price
- Quality
- Suitability
- Usability
- Vendor Capability
- Local Preference (Reno County vendor preference policy)
REQUIRED DELIVERABLES
12- Full Circle Clamps (Style 226)
- Top Bolts (Style 421)
- Restraining Glands (Megalug)
- Meter Tile (PVC - Smooth) with Slots Cut
- Water Meter Tile Lids with 2" MXU Cutout
- Meter Tile (A2000 SWR Pipe with Adaptor Ring)
- Tees (MJ X MJ X MJ)
- Ductile Iron Sleeves (Short and Long)
- C900 PVC Pipe
- MJ Cap/2" FIP
- MJ Plug
- Ductile Iron MJ Anchor Coupling
REQUIRED ATTACHMENTS
5- W-9
- Certificate of Non-Discrimination
- Certification of Paid Personal and Real Estate Taxes
- Signed Bid Form
- Signed Addenda
- Submit to
- P.O. Box 1567, Hutchinson, KS 67504-1567 | hutchinsonks.gov
- Scope location
- Hutchinson, KS
Questions about this BID
How do I respond to this Bid from City of Hutchinson?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: P.O. Box 1567, Hutchinson, KS 67504-1567 | hutchinsonks.gov. For questions, contact Karen Weltmer.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Hutchinson in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karen Weltmer at (620) 694-2624. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Full Circle Clamps (Style 226), Top Bolts (Style 421), Restraining Glands (Megalug), Meter Tile (PVC - Smooth) with Slots Cut, Water Meter Tile Lids with 2" MXU Cutout, Meter Tile (A2000 SWR Pipe with Adaptor Ring), Tees (MJ X MJ X MJ), Ductile Iron Sleeves (Short and Long), C900 PVC Pipe, MJ Cap/2". Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Quality, Suitability, Usability, Vendor Capability, Local Preference (Reno County vendor preference policy)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Hutchinson?
All active and historical solicitations from City of Hutchinson are tracked and searchable. As a city agency, City of Hutchinson regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9, Certificate of Non-Discrimination, Certification of Paid Personal and Real Estate Taxes, Signed Bid Form, Signed Addenda. Review the full document from City of Hutchinson for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hutchinson, KS. Review the full solicitation for detailed scope requirements.