City of Hutchinson Fill Sand Procurement - Bid No. 2027-09 (2026)
City of HutchinsonCity · Hutchinson, KS- Due
- Nov 20, 2026
- 9 days left
- Posted
- Nov 6, 2026
- Contract term
- 1 year
- Primary contact
- Karen Weltmer
- (620) 694-2614
The 30-second brief
The City of Hutchinson is seeking bids for fill sand to be supplied on an as-needed basis, approximately 500 tons per year. Fill sand must be approved by the City of Hutchinson and picked up by the City Public Works Department. Vendors must load trucks with supplied equipment and maintain a pickup point within 5 miles of the City of Hutchinson city limits. The contract term is for one calendar year from January 1, 2027, through December 31, 2027, with renewal options up to December 31, 2030. Bids are due by November 20, 2026, at 2:00 P.M. C.S.T.
Approximately 500 Tons per year Fill Sand per ton
Price, Quality, Suitability, Usability, Vendor proximity and preference
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Summary
The City of Hutchinson is seeking bids for fill sand to be supplied on an as-needed basis, approximately 500 tons per year.
Fill sand must be approved by the City of Hutchinson and picked up by the City Public Works Department. Vendors must load trucks with supplied equipment and maintain a pickup point within 5 miles of the City of Hutchinson city limits. The contract term is for one calendar year from January 1, 2027, through December 31, 2027, with renewal options up to December 31, 2030. Bids are due by November 20, 2026, at 2:00 P.M. C.S.T.
EVALUATION CRITERIA
5- Price
- Quality
- Suitability
- Usability
- Vendor proximity and preference
REQUIRED DELIVERABLES
Approximately 500 Tons per year Fill Sand per ton
REQUIRED ATTACHMENTS
w-9, Certification of paid personal and real estate taxes
- Submit to
- https://hutchgov.ionwave.net/PublicDetail.aspx?bidID=817&SourceType=1
- Scope location
- Hutchinson, KS
Questions about this BID
How do I respond to this Bid from City of Hutchinson?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://hutchgov.ionwave.net/PublicDetail.aspx?bidID=817&SourceType=1. For questions, contact Karen Weltmer.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Hutchinson in KS, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karen Weltmer at (620) 694-2614. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Approximately 500 Tons per year Fill Sand per ton. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, Quality, Suitability, Usability, Vendor proximity and preference" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Hutchinson?
All active and historical solicitations from City of Hutchinson are tracked and searchable. As a city agency, City of Hutchinson regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: w-9, Certification of paid personal and real estate taxes. Review the full document from City of Hutchinson for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hutchinson, KS. Review the full solicitation for detailed scope requirements.