City of Huntsville Strategic Planning Consultant Services RFP 26-02 (2025)
City of HuntsvilleCity · Huntsville, TX- Due
- Dec 9, 2025
- Deadline passed
- Posted
- Nov 12, 2025
- Contract term
- 1 year
- Primary contact
- Lucy Gonzalez
- (936) 291-5495
The 30-second brief
The City of Huntsville, Texas is seeking proposals from qualified strategic planning consultants for consulting services to develop a new comprehensive strategic plan (2026-2031). The consultant will lead an extensive, inclusive, and innovative 1-2-day engagement strategic planning process, including facilitating a City Council retreat to establish mission, vision, and strategic priorities. The resulting plan will update and build upon the City's 2024 Strategic Plan, aligning Council's vision and priorities with departmental goals, community needs, and long-term financial planning. Deliverables include a project kickoff meeting, background review and summary, retreat facilitation, analytical assessment and strategic framework development, integration and accountability measures, a final strategic plan document in Word and PowerPoint, and a City Council presentation for adoption. Proposals are due by December 9, 2025, at 2:00 P.M. Central Time. Questions are due by November 25, 2025. Evaluation criteria include qualifications and related experience of key personnel (20 pts), project understanding and methodology (15 pts), project approach and work plan (30 pts), cost fees (25 pts), and references (10 pts).
Qualifications and Related Experience of Key Personnel, 20; Project Understanding and Methodology, 15; Project Approach and Work Plan, 30; Cost Fees, 25; References, 10
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Summary
The City of Huntsville, Texas is seeking proposals from qualified strategic planning consultants for consulting services to develop a new comprehensive strategic plan (2026-2031).
The consultant will lead an extensive, inclusive, and innovative 1-2-day engagement strategic planning process, including facilitating a City Council retreat to establish mission, vision, and strategic priorities. The resulting plan will update and build upon the City's 2024 Strategic Plan, aligning Council's vision and priorities with departmental goals, community needs, and long-term financial planning. Deliverables include a project kickoff meeting, background review and summary, retreat facilitation, analytical assessment and strategic framework development, integration and accountability measures, a final strategic plan document in Word and PowerPoint, and a City Council presentation for adoption. Proposals are due by December 9, 2025, at 2:00 P.M. Central Time. Questions are due by November 25, 2025. Evaluation criteria include qualifications and related experience of key personnel (20 pts), project understanding and methodology (15 pts), project approach and work plan (30 pts), cost fees (25 pts), and references (10 pts).
EVALUATION CRITERIA
5- Qualifications and Related Experience of Key Personnel, 20
- Project Understanding and Methodology, 15
- Project Approach and Work Plan, 30
- Cost Fees, 25
- References, 10
REQUIRED ATTACHMENTS
19- Solicitation Document-Signed and Acknowledgement of Addenda
- Respondent Information
- Proposer Certifications
- Conflict of Interest Questionnaire
- Certificate of Interested Parties Form 1295
- Chapter 2271 Acknowledgement
- Prohibition of Contracts Discriminating Against Energy Company Boycott Verification Form
- Critical Infrastructure Verification Form
- Texas Public Information Act Verification Form
- Non-Collusion Affidavit
- Certification Regarding Lobbying
- Proposal Terms and Conditions Acknowledgement
- No Response Statement
- Related Experience and Qualifications
- Project Understanding and Methodology
- Proposed Approach and Timeline
- Cost Proposal
- References
- Deviations
REQUIRED STAFFING
7- Submit to
- City of Huntsville, City Secretary, 448 State Hwy 75 N, Huntsville, TX 77340
- Duration
- 60 months
- Scope location
- Huntsville, TX
Questions about this RFP
How do I respond to this RFP from City of Huntsville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 9, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Huntsville, City Secretary, 448 State Hwy 75 N, Huntsville, TX 77340. For questions, contact Lucy Gonzalez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Huntsville in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lucy Gonzalez at (936) 291-5495. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Principal/Project Director, Lead Facilitator, Senior Consultant / Strategic Planner, Performance Management Analyst, Implementation Specialist, Document Specialist, Administrative/Support Staff. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Related Experience of Key Personnel, 20; Project Understanding and Methodology, 15; Project Approach and Work Plan, 30; Cost Fees, 25; References, 10" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Huntsville?
All active and historical solicitations from City of Huntsville are tracked and searchable. As a city agency, City of Huntsville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Solicitation Document-Signed and Acknowledgement of Addenda, Respondent Information, Proposer Certifications, Conflict of Interest Questionnaire, Certificate of Interested Parties Form 1295, Chapter 2. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Huntsville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Huntsville, TX. Review the full solicitation for detailed scope requirements.
