City of Hialeah Multifunctional Copier Fleet & Managed Print Services RFQu-26-041
City of HialeahCity · Hialeah, FL- Due
- May 18, 2026
- Deadline passed
- Posted
- Apr 16, 2026
- Contract term
- 5 years
- Primary contact
- Luis Suarez
- (305) 883-5988
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Summary
The City of Hialeah is soliciting qualifications for a turnkey managed print solution under project ID RFQu-26-041.
The procurement is structured as a sixty (60) month lease utilizing established cooperative purchasing agreements such as Sourcewell, OMNIA Partners, or NASPO ValuePoint. The selected vendor will be responsible for the delivery, installation, configuration, and ongoing maintenance of approximately 95 Multifunctional Printers (MFPs) across multiple municipal facilities. Required Managed Print Services (MPS) include all maintenance, repairs, parts, and consumable supplies (excluding paper), to be billed on a Cost-Per-Copy (CPC) basis. Submissions are due by May 18, 2026, at the City Hall submission location.
- Submit to
- 501 Palm Ave, 4th Floor, Hialeah, FL, 33010
- Duration
- 60 months
- Scope location
- Hialeah, FL
Questions about this RFQ
How do I respond to this RFQ from City of Hialeah?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 18, 2026. Submissions should be delivered to: 501 Palm Ave, 4th Floor, Hialeah, FL, 33010. For questions, contact Luis Suarez.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Hialeah in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Luis Suarez at (305) 883-5988. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Hialeah?
All active and historical solicitations from City of Hialeah are tracked and searchable. As a city agency, City of Hialeah regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Hialeah for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hialeah, FL. Review the full solicitation for detailed scope requirements.
