City of Fairhope - Citywide Tree Removal Annual Contract - Bid 26-050 (2026)
City of FairhopeCity · Fairhope, AL- Due
- Sep 29, 2026
- Deadline passed
- Posted
- Sep 4, 2026
- Contract term
- 1 year
- Primary contact
- Erin Wolfe
- (251) 928-8003
The 30-second brief
The City of Fairhope Public Works Department is requesting responses for a citywide tree removal annual contract (Bid 26-050) to remove trees located on public land, rights-of-way, and easements. Work includes preventative and general tree removal, tree stump removal, and emergency tree services on an as-needed basis issued via Project Work Orders. Required equipment includes aerial lift trucks, knuckle-boom loaders or skid-steer loaders, wood chippers (or approved debris removal means), stump grinders, and optional crane services. Bids are due by September 29, 2026, at 10:00 A.M., with a mandatory pre-bid meeting on September 22, 2026. The contract duration is one (1) year with two (2) one-year renewal options.
Tree Removal to 6 Inches Above Soil Line (Including Disposal) for 4-12" d.b.h., 13-24" d.b.h., 25-36" d.b.h., 37-48" d.b.h., And 49-60" d.b.h.; Crane (40 ton) and Operator; Additional Crane Operator/Driver; Field Supervisor/Driver; Crewman/Flagman; Climber
Price per Tree Removal, Emergency Price per Tree Removal, Crane Cost, Labor Cost, bidder responsibility, qualifications, relevant experience, staffing, equipment, operational-base documentation, ability to meet response times, references, prior performance, licensing, insurance capability, compliance
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Summary
The City of Fairhope Public Works Department is requesting responses for a citywide tree removal annual contract (Bid 26-050) to remove trees located on public land, rights-of-way, and easements.
Work includes preventative and general tree removal, tree stump removal, and emergency tree services on an as-needed basis issued via Project Work Orders. Required equipment includes aerial lift trucks, knuckle-boom loaders or skid-steer loaders, wood chippers (or approved debris removal means), stump grinders, and optional crane services. Bids are due by September 29, 2026, at 10:00 A.M., with a mandatory pre-bid meeting on September 22, 2026. The contract duration is one (1) year with two (2) one-year renewal options.
EVALUATION CRITERIA
16- Price per Tree Removal
- Emergency Price per Tree Removal
- Crane Cost
- Labor Cost
- Bidder responsibility
- Qualifications
- Relevant experience
- Staffing
- Equipment
- Operational-base documentation
- Ability to meet response times
- References
- Prior performance
- Licensing
- Insurance capability
- Compliance
REQUIRED DELIVERABLES
6- Tree Removal to 6 Inches Above Soil Line (Including Disposal) for 4-12" d.b.h., 13-24" d.b.h., 25-36" d.b.h., 37-48" d.b.h., And 49-60" d.b.h
- Crane (40 ton) and Operator
- Additional Crane Operator/Driver
- Field Supervisor/Driver
- Crewman/Flagman
- Climber
REQUIRED ATTACHMENTS
6- Bid Form
- Certificate of Insurance
- Owned/Leased Equipment form
- References
- Contractor Information form
- Signed addenda
REQUIRED STAFFING
3- Submit to
- City Services and Public Utilities Building, 555 South Section St., Fairhope, AL 36532
- Duration
- 36 months
- Scope location
- Fairhope, AL
Questions about this BID
How do I respond to this Bid from City of Fairhope?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Services and Public Utilities Building, 555 South Section St., Fairhope, AL 36532. For questions, contact Erin Wolfe.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Fairhope in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erin Wolfe at (251) 928-8003. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Field Supervisor/Driver, Crewman/Flagman, Climber. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Tree Removal to 6 Inches Above Soil Line (Including Disposal) for 4-12" d.b.h., 13-24" d.b.h., 25-36" d.b.h., 37-48" d.b.h., And 49-60" d.b.h.; Crane (40 ton) and Operator; Additional Crane Operator/Driver; Field Supervisor/Driver; Crewman/Flagman; Climber. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price per Tree Removal, Emergency Price per Tree Removal, Crane Cost, Labor Cost, bidder responsibility, qualifications, relevant experience, staffing, equipment, operational-base documentation, abili..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Fairhope?
All active and historical solicitations from City of Fairhope are tracked and searchable. As a city agency, City of Fairhope regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Form, Certificate of Insurance, Owned/Leased Equipment form, References, Contractor Information form, signed addenda. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Fairhope for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fairhope, AL. Review the full solicitation for detailed scope requirements.