City of Denton - Evidence Management Solution RFI - 100
City of DentonCity · Denton, TX- Due
- Oct 23, 2026
- Deadline passed
- Posted
- Oct 2, 2026
The 30-second brief
The City of Denton is issuing a Request for Information on behalf of the Denton Technology Services Department for a comprehensive, standalone Evidence Management System to securely manage physical evidence from intake through final disposition. The solution will integrate with Versaterm Athena RMS and support barcode workflows compatible with Zebra ZD421 printers and Zebra DS457 scanners. The scope encompasses approximately 100,000 existing evidence records, an annual intake of around 8,152 items across 10 storage rooms, chain-of-custody tracking, mobile scanning, and Microsoft Entra ID authentication. Submissions are due by October 23, 2026, with a question deadline of October 9, 2026.
Full Software Solution with Complete Support and Maintenance, Software Implementation Services, Data Transfer and ingestion of current evidence data
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Summary
The City of Denton is issuing a Request for Information on behalf of the Denton Technology Services Department for a comprehensive, standalone Evidence Management System to securely manage physical evidence from intake through final disposition.
The solution will integrate with Versaterm Athena RMS and support barcode workflows compatible with Zebra ZD421 printers and Zebra DS457 scanners. The scope encompasses approximately 100,000 existing evidence records, an annual intake of around 8,152 items across 10 storage rooms, chain-of-custody tracking, mobile scanning, and Microsoft Entra ID authentication. Submissions are due by October 23, 2026, with a question deadline of October 9, 2026.
REQUIRED DELIVERABLES
3- Full Software Solution with Complete Support and Maintenance
- Software Implementation Services
- Data Transfer and ingestion of current evidence data
REQUIRED ATTACHMENTS
Attachment A – Solution Proposal
- Submit to
- https://dentontx.ionwave.net/PublicDetail.aspx?bidID=2406&SourceType=2
- Scope location
- Denton, TX
Questions about this RFI
How do I respond to this RFI from City of Denton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://dentontx.ionwave.net/PublicDetail.aspx?bidID=2406&SourceType=2.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including City of Denton in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Full Software Solution with Complete Support and Maintenance, Software Implementation Services, Data Transfer and ingestion of current evidence data. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Denton?
All active and historical solicitations from City of Denton are tracked and searchable. As a city agency, City of Denton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A – Solution Proposal. Review the full document from City of Denton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Denton, TX. Review the full solicitation for detailed scope requirements.