City of Decatur Fire Rescue Standards of Cover Study RFP 2026
City of Decatur, City of Decatur, GA·City
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- Primary Contact
- Toni Washington · (678) 553-6582
- Duration
- 12 months
- Scope Location
- Decatur, GA
- Submission Address
- City Manager’s Office at Decatur City Hall, 509 North McDonough Street, 2nd Floor, Decatur, Georgia 30030
SUMMARY
The City of Decatur is soliciting proposals from qualified public safety consulting firms to conduct a comprehensive Standards of Cover (SOC) Study for its Fire Rescue Department. The project aims to evaluate the department's current deployment model, service delivery, operational effectiveness, and community risk across two fire stations serving a resident population of 25,732 and a daytime population of 60,000. Key components include a Community Risk Assessment (CRA), GIS deployment and response analysis, critical task analysis, unit hour utilization, and staffing/apparatus needs assessments. The study must align with CFAI and NFPA standards (1710, 1730) to support the City's Destination: 2030 Strategic Plan and ISO Class 2 rating. Proposals are due September 8, 2026, with a question deadline of August 28, 2026. Evaluation is based on qualifications (25 pts), technical approach (25 pts), project understanding (20 pts), team (15 pts), cost (10 pts), and references (5 pts).
EVALUATION CRITERIA
Qualifications and Experience (25), Project Understanding (20), Technical Approach (25), Project Team (15), Cost Proposal (10), References (5)
REQUIRED DELIVERABLES
Project Management Plan, Community Risk Assessment, GIS Maps, Standards of Cover Report, Executive Summary, Final Recommendations, Digital GIS files, Electronic and printed copies of all reports, Presentations to leadership and commission
REQUIRED ATTACHMENTS
Cover Letter, Firm Overview, Project Understanding, Proposed Methodology, Project Schedule, Project Team, Relevant Experience, References, Sample Reports, Cost Proposal, Optional Services, Exceptions to the RFP, Required Forms and Affidavits
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Decatur?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Manager’s Office at Decatur City Hall, 509 North McDonough Street, 2nd Floor, Decatur, Georgia 30030. For questions, contact Toni Washington.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience (25), Project Understanding (20), Technical Approach (25), Project Team (15), Cost Proposal (10), References (5)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Decatur?
All active and historical solicitations from City of Decatur are tracked and searchable. As a city agency, City of Decatur regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 12 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Firm Overview, Project Understanding, Proposed Methodology, Project Schedule, Project Team, Relevant Experience, References, Sample Reports, Cost Proposal, Optional Services, Exceptions. Review the full document from City of Decatur for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Decatur in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Toni Washington at (678) 553-6582. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Decatur, GA. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Management Plan, Community Risk Assessment, GIS Maps, Standards of Cover Report, Executive Summary, Final Recommendations, Digital GIS files, Electronic and printed copies of all reports, Presentations to leadership and commission. Proposals should clearly address how each deliverable will be met.
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