City of Dayton - Evidence of Real Estate Ownership and Title Reporting Services - IFB S27001 (2026)
City of DaytonCity · Dayton, OH- Due
- Oct 6, 2026
- Deadline passed
- Posted
- Sep 22, 2026
- Contract term
- 1 year
- Primary contact
- Jason Schortgen
- (937) 333-4034
The 30-second brief
The City of Dayton Department of Planning & Community Development is seeking bids from experienced and qualified firms to establish a firm price agreement for real estate ownership and title reporting services, primarily supporting the City's Nuisance Abatement Program with an estimated 450 Nuisance Abatement Evidence of Ownership reports and approximately 10 Full Title reports. The work involves title searches (minimum 10 to 42 years), legal descriptions, tax duplicate descriptions, assessment liens, current deeds, probate court records, and encumbrance checks for parcels located in Dayton, Ohio. The contract term is from January 1, 2027 through December 31, 2027, with three optional 12-month renewal periods through December 31, 2030. Electronic bids are due by October 6, 2026, no later than 3:00 P.M. local time, submitted via email to [email protected]. Bidders must have a minimum of 10 years of experience, provide proof of professional liability insurance ($1,000,000), worker's compensation, and errors and omissions insurance ($1,000,000), submit W-9 and vendor application forms, and comply with City living wage, equal opportunity Affirmative Action Assurance, and product manufacture labor standards.
Nuisance Abatement Evidence of Ownership Report, Maximum charge for any one parcel, Full Title Report, Chains of Title – Additional request(s), Cost for Supplemental Report(s)
Lowest and best bid
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Summary
The City of Dayton Department of Planning & Community Development is seeking bids from experienced and qualified firms to establish a firm price agreement for real estate ownership and title reporting services, primarily supporting the City's Nuisance Abatement Program with an estimated 450 Nuisance Abatement Evidence of Ownership reports and approximately 10 Full Title reports.
The work involves title searches (minimum 10 to 42 years), legal descriptions, tax duplicate descriptions, assessment liens, current deeds, probate court records, and encumbrance checks for parcels located in Dayton, Ohio. The contract term is from January 1, 2027 through December 31, 2027, with three optional 12-month renewal periods through December 31, 2030. Electronic bids are due by October 6, 2026, no later than 3:00 P.M. local time, submitted via email to [email protected]. Bidders must have a minimum of 10 years of experience, provide proof of professional liability insurance ($1,000,000), worker's compensation, and errors and omissions insurance ($1,000,000), submit W-9 and vendor application forms, and comply with City living wage, equal opportunity Affirmative Action Assurance, and product manufacture labor standards.
EVALUATION CRITERIA
Lowest and best bid
REQUIRED DELIVERABLES
5- Nuisance Abatement Evidence of Ownership Report
- Maximum charge for any one parcel
- Full Title Report
- Chains of Title – Additional request(s)
- Cost for Supplemental Report(s)
REQUIRED ATTACHMENTS
7- W-9
- Vendor Application form
- Equal Opportunity Affirmative Action Assurance form
- Product Manufacture Labor Standards Vendor Compliance Form
- Disclosure of Litigation and/or Investigation
- Certificate of Insurance
- References
- Submit to
- [email protected]
- Duration
- 48 months
- Scope location
- Dayton, OH
Questions about this BID
How do I respond to this Bid from City of Dayton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jason Schortgen.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Dayton in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jason Schortgen at (937) 333-4034. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Nuisance Abatement Evidence of Ownership Report, Maximum charge for any one parcel, Full Title Report, Chains of Title – Additional request(s), Cost for Supplemental Report(s). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Dayton?
All active and historical solicitations from City of Dayton are tracked and searchable. As a city agency, City of Dayton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9, Vendor Application form, Equal Opportunity Affirmative Action Assurance form, Product Manufacture Labor Standards Vendor Compliance Form, Disclosure of Litigation and/or Investigation, Certificat. Review the full document from City of Dayton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dayton, OH. Review the full solicitation for detailed scope requirements.