City of Dayton - Airport Interior Landscaping Services - RFP 27-001AV (2026)
City of DaytonCity · Dayton, OH- Due
- Nov 19, 2026
- 8 days left
- Posted
- Nov 3, 2026
- Contract term
- 3 years
- Primary contact
- Heidi Collins
- (937) 454-8212
The 30-second brief
The City of Dayton Department of Aviation seeks proposals for indoor plant maintenance, interior landscaping services, and holiday plant decorations at Dayton International Airport (DAY) and Dayton Wright Brothers Airport (MGY). The scope includes supplying and leasing indoor plants and containers across ticketing and baggage claim areas, concourse connectors, rental car buildings, and terminal lobbies. Services require weekly maintenance, watering, organic fertilizers and pesticides, pruning, cleaning, pest and disease control, soil management, plant rotation, and annual holiday decoration setup and removal. Proposals are due by November 19, 2026, at 12:00 PM, with a mandatory pre-proposal meeting and site visit on November 12, 2026. The initial contract term is three years with two one-year renewal options.
Price (40), Ability to address all RFP Requirements (20), Experience (20), References (10), Dayton Local Business (5), PEP Certified Vendor (5)
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Summary
The City of Dayton Department of Aviation seeks proposals for indoor plant maintenance, interior landscaping services, and holiday plant decorations at Dayton International Airport (DAY) and Dayton Wright Brothers Airport (MGY).
The scope includes supplying and leasing indoor plants and containers across ticketing and baggage claim areas, concourse connectors, rental car buildings, and terminal lobbies. Services require weekly maintenance, watering, organic fertilizers and pesticides, pruning, cleaning, pest and disease control, soil management, plant rotation, and annual holiday decoration setup and removal. Proposals are due by November 19, 2026, at 12:00 PM, with a mandatory pre-proposal meeting and site visit on November 12, 2026. The initial contract term is three years with two one-year renewal options.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
9- Letter of Transmittal
- Company Profile and Background
- Key Personnel Information
- Proposal Response
- Statement of Exceptions to RFP requirements
- References
- IRS Form W9
- Product Manufacture Labor Standards: Vendor Compliance Form
- Business Income Tax Questionnaire
- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Dayton, Ohio
Questions about this RFP
How do I respond to this RFP from City of Dayton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Heidi Collins.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Dayton in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Heidi Collins at (937) 454-8212. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (40), Ability to address all RFP Requirements (20), Experience (20), References (10), Dayton Local Business (5), PEP Certified Vendor (5)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Dayton?
All active and historical solicitations from City of Dayton are tracked and searchable. As a city agency, City of Dayton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Transmittal, Company Profile and Background, Key Personnel Information, Proposal Response, Statement of Exceptions to RFP requirements, References, IRS Form W9, Product Manufacture Labor Sta. Review the full document from City of Dayton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Dayton, Ohio. Review the full solicitation for detailed scope requirements.