City of Cleveland Purchase of HVAC-R Supplies, Items, Materials and Parts Bid 83-26
City of ClevelandCity · Cleveland, OH- Due
- Sep 10, 2026
- Deadline passed
- Posted
- Aug 12, 2026
- Contract term
- 2 years
The 30-second brief
The City of Cleveland Department of Finance, Division of Purchases and Supplies, is soliciting bids under File No. 83-26 for the purchase of a wide range of HVAC-R supplies, items, materials, and parts for the Department of Public Works, Division of Property Management. The requirement contract covers heating, ventilating, air conditioning, and refrigeration equipment, controls, boilers, furnaces, chillers, compressors, and related components. The contract term is for two years with a one-year renewal option, and the awarded contract shall not exceed $500,000.00 per year. A non-mandatory pre-bid meeting is scheduled for August 27, 2026, at 4150 E. 49th Street, Cleveland, OH. Bids must be delivered to Cleveland City Hall, Room 128, before 12:00 noon on September 10, 2026. The solicitation includes a 20% CSB participation goal.
Bid Form, Bid Schedule of Items, Bid Bond or Certified/Cashier's Check, Bidder's Affidavit, Vendor Information Form, W-9 Form, OEO Schedules 1-4, Northern Ireland Form, Wage Theft and Payroll Fraud Disclosure
Lowest and best bidder, bid discounts for CSB/MBE/FBE/LPE/SUBE certification
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Summary
The City of Cleveland Department of Finance, Division of Purchases and Supplies, is soliciting bids under File No. 83-26 for the purchase of a wide range of HVAC-R supplies, items, materials, and parts for the Department of Public Works, Division of Property Management.
The requirement contract covers heating, ventilating, air conditioning, and refrigeration equipment, controls, boilers, furnaces, chillers, compressors, and related components. The contract term is for two years with a one-year renewal option, and the awarded contract shall not exceed $500,000.00 per year. A non-mandatory pre-bid meeting is scheduled for August 27, 2026, at 4150 E. 49th Street, Cleveland, OH. Bids must be delivered to Cleveland City Hall, Room 128, before 12:00 noon on September 10, 2026. The solicitation includes a 20% CSB participation goal.
EVALUATION CRITERIA
Lowest and best bidder, bid discounts for CSB/MBE/FBE/LPE/SUBE certification
REQUIRED DELIVERABLES
9- Bid Form
- Bid Schedule of Items
- Bid Bond or Certified/Cashier's Check
- Bidder's Affidavit
- Vendor Information Form
- W-9 Form
- OEO Schedules 1-4
- Northern Ireland Form
- Wage Theft and Payroll Fraud Disclosure
REQUIRED ATTACHMENTS
5- Bidder's Checklist
- Instructions to Bidders
- General Conditions
- Specifications
- OEO Schedules
- Submit to
- Office of the Commissioner of Purchases and Supplies, Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland, Ohio 44114
- Scope location
- Cleveland, OH
Questions about this BID
How do I respond to this Bid from City of Cleveland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Commissioner of Purchases and Supplies, Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland, Ohio 44114.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Cleveland in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, Bid Schedule of Items, Bid Bond or Certified/Cashier's Check, Bidder's Affidavit, Vendor Information Form, W-9 Form, OEO Schedules 1-4, Northern Ireland Form, Wage Theft and Payroll Fraud Disclosure. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best bidder, bid discounts for CSB/MBE/FBE/LPE/SUBE certification" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cleveland?
All active and historical solicitations from City of Cleveland are tracked and searchable. As a city agency, City of Cleveland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder's Checklist, Instructions to Bidders, General Conditions, Specifications, OEO Schedules. Review the full document from City of Cleveland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cleveland, OH. Review the full solicitation for detailed scope requirements.