City of Cleveland HVAC Capitol Maintenance and Repair of City Facilities Re-Bid - File No. 81-26
City of ClevelandCity · Cleveland, OH- Due
- Sep 3, 2026
- Deadline passed
- Posted
- Aug 5, 2026
- Contract term
- 1 year
The 30-second brief
The City of Cleveland Department of Public Works is soliciting bids for File No. 81-26, regarding Capitol Maintenance and Repair of City Facilities HVAC Re-Bid. The scope of work includes troubleshooting and repair of BAS controls, replacing air conditioning compressors, rooftop HVAC units, boiler flame safety systems, and general HVAC maintenance across various city facilities such as recreation centers and administration buildings. The contract is for a one-year term with a one-year renewal option. A non-mandatory pre-bid meeting is scheduled for August 13, 2026, at 4150 E. 49th Street. Bids must be delivered to Cleveland City Hall, Room 128, by 12:00 PM Eastern Time on September 3, 2026. Requirements include a 5% bid bond, performance bonding for contracts over $50,000, and a 20% CSB (Cleveland Small Business) participation goal.
Bid Form, Bid Schedule of Items, Bid Bond, Affidavit, Vendor Information Form, W-9 Form, OEO Schedules 1-4
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Summary
The City of Cleveland Department of Public Works is soliciting bids for File No. 81-26, regarding Capitol Maintenance and Repair of City Facilities HVAC Re-Bid.
The scope of work includes troubleshooting and repair of BAS controls, replacing air conditioning compressors, rooftop HVAC units, boiler flame safety systems, and general HVAC maintenance across various city facilities such as recreation centers and administration buildings. The contract is for a one-year term with a one-year renewal option. A non-mandatory pre-bid meeting is scheduled for August 13, 2026, at 4150 E. 49th Street. Bids must be delivered to Cleveland City Hall, Room 128, by 12:00 PM Eastern Time on September 3, 2026. Requirements include a 5% bid bond, performance bonding for contracts over $50,000, and a 20% CSB (Cleveland Small Business) participation goal.
EVALUATION CRITERIA
Lowest and best bidder
REQUIRED DELIVERABLES
7- Bid Form
- Bid Schedule of Items
- Bid Bond
- Affidavit
- Vendor Information Form
- W-9 Form
- OEO Schedules 1-4
REQUIRED ATTACHMENTS
9- Bid Bond
- Bid Form
- Bid Schedule of Items
- General Conditions
- Supplemental Sections
- Northern Ireland Form
- OEO Participation Form
- OEO Schedules
- Subcontracting Participation or Waiver Form
REQUIRED STAFFING
HVAC Labor, General Laborer
- Submit to
- Office of the Commissioner of Purchases and Supplies, Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland, Ohio 44114
- Scope location
- Cleveland, OH
Questions about this BID
How do I respond to this Bid from City of Cleveland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Commissioner of Purchases and Supplies, Cleveland City Hall, 601 Lakeside Avenue, Room 128, Cleveland, Ohio 44114.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Cleveland in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: HVAC Labor, General Laborer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, Bid Schedule of Items, Bid Bond, Affidavit, Vendor Information Form, W-9 Form, OEO Schedules 1-4. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cleveland?
All active and historical solicitations from City of Cleveland are tracked and searchable. As a city agency, City of Cleveland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Bond, Bid Form, Bid Schedule of Items, General Conditions, Supplemental Sections, Northern Ireland Form, OEO Participation Form, OEO Schedules, Subcontracting Participation or Waiver Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Cleveland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cleveland, OH. Review the full solicitation for detailed scope requirements.