City of Cleveland - A/V and Production Services for Welcome Week Reception - RFB 0109 202600000000462 (2026)
City of ClevelandCity · Cleveland, OH- Due
- Sep 16, 2026
- Deadline passed
- Primary contact
- Gregory Hart
- (216) 664-7076
The 30-second brief
The City of Cleveland is seeking an A/V production company to provide audio-visual and production services in the City Hall Rotunda located at 601 Lakeside Ave, Cleveland, Ohio 44114, for a Welcome Week reception on Friday, September 18, 2026, from 5 PM to 8 PM. Required equipment includes two 86-inch monitors, four speakers, and six wireless handheld microphones for a panel of five panelists, one moderator, and audience participation. The scope includes equipment delivery, setup after 2:00 PM on the day of the event, operation, and immediate teardown following the event conclusion. The submission deadline is September 16, 2026, at 3:00 PM, to be submitted electronically via email to [email protected]. Required submission documents include the Request for Bid Form, Terms & Conditions, Northern Ireland Fair Employment Practices Disclosure, and Wage Theft and Payroll Fraud Disclosure.
Two 86 inch monitors, Four speakers, 6 wireless handheld microphones
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Summary
The City of Cleveland is seeking an A/V production company to provide audio-visual and production services in the City Hall Rotunda located at 601 Lakeside Ave, Cleveland, Ohio 44114, for a Welcome Week reception on Friday, September 18, 2026, from 5 PM to 8 PM. Required equipment includes two 86-inch monitors, four speakers, and six wireless handheld microphones for a panel of five panelists, one moderator, and audience participation.
The scope includes equipment delivery, setup after 2:00 PM on the day of the event, operation, and immediate teardown following the event conclusion. The submission deadline is September 16, 2026, at 3:00 PM, to be submitted electronically via email to [email protected]. Required submission documents include the Request for Bid Form, Terms & Conditions, Northern Ireland Fair Employment Practices Disclosure, and Wage Theft and Payroll Fraud Disclosure.
REQUIRED DELIVERABLES
3- Two 86 inch monitors
- Four speakers
- 6 wireless handheld microphones
REQUIRED ATTACHMENTS
4- PDF File of Request For Bid Form
- Terms & Conditions
- Northern Ireland Affidavit
- Wage Theft Form
- Submit to
- [email protected]
- Scope location
- Cleveland, OH
Questions about this BID
How do I respond to this Bid from City of Cleveland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Gregory Hart.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Cleveland in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Gregory Hart at (216) 664-7076. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Two 86 inch monitors, Four speakers, 6 wireless handheld microphones. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Cleveland?
All active and historical solicitations from City of Cleveland are tracked and searchable. As a city agency, City of Cleveland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: PDF File of Request For Bid Form, Terms & Conditions, Northern Ireland Affidavit, Wage Theft Form. Review the full document from City of Cleveland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cleveland, OH. Review the full solicitation for detailed scope requirements.