City of Cleveland Printer/Plotter Service & Supplies Bid - RFB 2001 202600000000439
City of ClevelandCity · Cleveland, OH- Due
- Sep 17, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Jules Gilliam
- (216) 664-2621
The 30-second brief
The City of Cleveland, Department of Public Utilities, is soliciting bids under RFB 2001 202600000000439 for on-site maintenance and supplies for eight pieces of large format printing equipment across six locations. The scope includes inspections, cleaning, lubrication, and necessary repairs (parts, labor, and travel) for HP XL3600, HP XL 3800, HP Color Laser Jet Enterprise M855, and HP Latex 315 printers. Consumables such as ink and toner are included, though paper is excluded. The contract term is for one year or until the $5,000.00 fund limit is exhausted. Bids must be submitted electronically to [email protected] by September 17, 2026, at 3:00 PM. Required documentation includes a Northern Ireland Affidavit and a Wage Theft Form.
PDF File of Request For Bid Form, Terms & Conditions, Northern Ireland Affidavit, Wage Theft Form, Company Literature
Lowest and best bidder under Chapter 181 C.O.
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Summary
The City of Cleveland, Department of Public Utilities, is soliciting bids under RFB 2001 202600000000439 for on-site maintenance and supplies for eight pieces of large format printing equipment across six locations.
The scope includes inspections, cleaning, lubrication, and necessary repairs (parts, labor, and travel) for HP XL3600, HP XL 3800, HP Color Laser Jet Enterprise M855, and HP Latex 315 printers. Consumables such as ink and toner are included, though paper is excluded. The contract term is for one year or until the $5,000.00 fund limit is exhausted. Bids must be submitted electronically to [email protected] by September 17, 2026, at 3:00 PM. Required documentation includes a Northern Ireland Affidavit and a Wage Theft Form.
EVALUATION CRITERIA
Lowest and best bidder under Chapter 181 C.O.
REQUIRED DELIVERABLES
5- PDF File of Request For Bid Form
- Terms & Conditions
- Northern Ireland Affidavit
- Wage Theft Form
- Company Literature
REQUIRED ATTACHMENTS
Northern Ireland Affidavit, Wage Theft Form
REQUIRED STAFFING
Qualified Technician
- Submit to
- [email protected]
- Scope location
- Cleveland, OH
Questions about this ITB
How do I respond to this ITB from City of Cleveland?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jules Gilliam.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Cleveland in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jules Gilliam at (216) 664-2621. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Qualified Technician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: PDF File of Request For Bid Form, Terms & Conditions, Northern Ireland Affidavit, Wage Theft Form, Company Literature. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best bidder under Chapter 181 C.O." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cleveland?
All active and historical solicitations from City of Cleveland are tracked and searchable. As a city agency, City of Cleveland regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Northern Ireland Affidavit, Wage Theft Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Cleveland for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cleveland, OH. Review the full solicitation for detailed scope requirements.