City of Brenham Employee Benefits Request for Proposal #COB-2026 RFP 26-012
City of Brenham, City of Brenham, TX·City
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- Primary Contact
- Gladys Reichert
- Contract Term
- 3 years
- Scope Location
- Brenham, TX
- Submission Address
- [email protected]
SUMMARY
The City of Brenham is soliciting proposals for employee benefits, specifically targeting voluntary dental and vision insurance plans under RFP #COB-2026 RFP 26-012. The City currently utilizes United Healthcare for these coverages and is seeking proposals to potentially improve benefits or reduce costs, with an effective date of October 1, 2026. The scope includes a request for an alternate High Dental quote with a $2,000 annual maximum. The contract term is for three years with two one-year extensions. Proposals must be submitted electronically to HUB International by May 29, 2026, at 2:00 p.m. CST. Evaluation criteria are based on Network (35%), Cost (30%), Benefits (30%), and Communication (5%).
EVALUATION CRITERIA
Network (35%), Cost (30%), Benefits (30%), Communication (5%)
REQUIRED DELIVERABLES
Cover Letter, Table of Contents, Signature Page, Proposer's Certification and Addenda Acknowledgement, Deviations, Submission Forms and Rate Sheets, Vendor References, Conflict of Interest Questionnaire, State of Texas HB89 Verification, Exhibits
REQUIRED ATTACHMENTS
Signature Page, Conflict of Interest Questionnaire, State of Texas HB89 Verification, Proposer Certification and Addenda Acknowledgement
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Brenham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Gladys Reichert.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Network (35%), Cost (30%), Benefits (30%), Communication (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Brenham?
All active and historical solicitations from City of Brenham are tracked and searchable. As a city agency, City of Brenham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signature Page, Conflict of Interest Questionnaire, State of Texas HB89 Verification, Proposer Certification and Addenda Acknowledgement. Review the full document from City of Brenham for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Brenham in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Gladys Reichert. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brenham, TX. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Table of Contents, Signature Page, Proposer's Certification and Addenda Acknowledgement, Deviations, Submission Forms and Rate Sheets, Vendor References, Conflict of Interest Questionnaire, State of Texas HB89 Verification, Exhibits. Proposals should clearly address how each deliverable will be met.
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