City of Brenham City Hall RTU-5 Replacement RFP No. 26-013 - 2026
City of BrenhamCity · Brenham, TX- Due
- Jun 23, 2026
- Deadline passed
- Posted
- May 28, 2026
- Contract term
- 1 year
- Primary contact
- Kyle Branham
The 30-second brief
The City of Brenham is requesting proposals for the replacement of rooftop package unit RTU-5 at City Hall. The scope of work includes the demolition and removal of the existing 30-ton multizone RTU and installation of a new 27.5-ton cool-only variable air volume (VAV) packaged DX RTU. Additional work involves providing and installing six new fan-powered variable air volume (FPVAV) air terminal units with electric heaters, modifying the existing electrical system, and integrating new controls into the existing JCI FX90-based Building Management System (BMS). A mandatory pre-bid meeting and facility visit is scheduled for June 10, 2026, at 2:00 p.m. Proposals are due by June 23, 2026, at 2:00 p.m. CST. The project requires a 5% proposal guaranty for bids exceeding $100,000 and includes two bid alternates for temporary HVAC and removal of an abandoned fan-coil unit.
One original and one copy of the Proposal, Bid Forms, Non-Collusion Certificate, Proposal Submission Authorization, Franchise Tax Certificate of Account Status, Proposal Guaranty (if over $100k)
Purchase price, construction time, reputation of bidder/subcontractors, quality of goods/services, meeting city needs, past relationship with city, HUB/nonprofit impact, total long-term cost
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Summary
The City of Brenham is requesting proposals for the replacement of rooftop package unit RTU-5 at City Hall.
The scope of work includes the demolition and removal of the existing 30-ton multizone RTU and installation of a new 27.5-ton cool-only variable air volume (VAV) packaged DX RTU. Additional work involves providing and installing six new fan-powered variable air volume (FPVAV) air terminal units with electric heaters, modifying the existing electrical system, and integrating new controls into the existing JCI FX90-based Building Management System (BMS). A mandatory pre-bid meeting and facility visit is scheduled for June 10, 2026, at 2:00 p.m. Proposals are due by June 23, 2026, at 2:00 p.m. CST. The project requires a 5% proposal guaranty for bids exceeding $100,000 and includes two bid alternates for temporary HVAC and removal of an abandoned fan-coil unit.
EVALUATION CRITERIA
8- Purchase price
- Construction time
- Reputation of bidder/subcontractors
- Quality of goods/services
- Meeting city needs
- Past relationship with city
- HUB/nonprofit impact
- Total long-term cost
REQUIRED DELIVERABLES
6- One original and one copy of the Proposal
- Bid Forms
- Non-Collusion Certificate
- Proposal Submission Authorization
- Franchise Tax Certificate of Account Status
- Proposal Guaranty (if over $100k)
REQUIRED ATTACHMENTS
5- Exhibit A (Standard Terms and Conditions)
- Exhibit B (Construction Narrative)
- Drawings
- Specifications
- Bid Forms
- Submit to
- 200 W. Vulcan Street, Suite 203, Brenham, TX 77833
- Duration
- 36 months
- Scope location
- Brenham, TX
Questions about this RFP
How do I respond to this RFP from City of Brenham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 200 W. Vulcan Street, Suite 203, Brenham, TX 77833. For questions, contact Kyle Branham.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Brenham in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kyle Branham. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One original and one copy of the Proposal, Bid Forms, Non-Collusion Certificate, Proposal Submission Authorization, Franchise Tax Certificate of Account Status, Proposal Guaranty (if over $100k). Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price, construction time, reputation of bidder/subcontractors, quality of goods/services, meeting city needs, past relationship with city, HUB/nonprofit impact, total long-term cost" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Brenham?
All active and historical solicitations from City of Brenham are tracked and searchable. As a city agency, City of Brenham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A (Standard Terms and Conditions), Exhibit B (Construction Narrative), Drawings, Specifications, Bid Forms. Review the full document from City of Brenham for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brenham, TX. Review the full solicitation for detailed scope requirements.