City of Brenham - ITB 26-016 Annual Vegetation Management Services 2026
City of BrenhamCity · Brenham, TX- Due
- Oct 6, 2026
- Deadline passed
- Posted
- Sep 17, 2026
- Contract term
- 1 year
- Primary contact
- Kyle Branham
- (555) 123-4567
The 30-second brief
City of Brenham Public Utilities is soliciting bids for annual vegetation management services under ITB 26-016. The work involves furnishing supervision, labor, transportation, equipment, and materials necessary to trim trees, brush, and other vegetation interfering with distribution power lines (nominal system voltage 12470/7200), including debris removal and disposal at an approved dumping site. Services include directional pruning, tree removal, customer notifications, and maintaining a 10-foot tree-to-conductor clearance. Bidders must have a minimum of 5 years of experience in the electric utility industry and provide a full-time forester. The submission deadline is October 6, 2026, at 2:00 p.m., with a question deadline of September 28, 2026.
Bid Price per hour (to include a bucket truck, Chipper, Chip dump bed, Related tools and personnel)
Price, quality, reputation and experience of the Bidder, past relationship with COB, long term cost, safety record, operating history of equipment, conformance to specifications, delivery
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Summary
City of Brenham Public Utilities is soliciting bids for annual vegetation management services under ITB 26-016.
The work involves furnishing supervision, labor, transportation, equipment, and materials necessary to trim trees, brush, and other vegetation interfering with distribution power lines (nominal system voltage 12470/7200), including debris removal and disposal at an approved dumping site. Services include directional pruning, tree removal, customer notifications, and maintaining a 10-foot tree-to-conductor clearance. Bidders must have a minimum of 5 years of experience in the electric utility industry and provide a full-time forester. The submission deadline is October 6, 2026, at 2:00 p.m., with a question deadline of September 28, 2026.
EVALUATION CRITERIA
9- Price
- Quality
- Reputation and experience of the Bidder
- Past relationship with COB
- Long term cost
- Safety record
- Operating history of equipment
- Conformance to specifications
- Delivery
REQUIRED DELIVERABLES
Bid Price per hour (to include a bucket truck, Chipper, Chip dump bed, Related tools and personnel)
REQUIRED ATTACHMENTS
8- Bidder's Proposal Form
- Certificate of Insurance
- List of equipment by year model
- List of references
- Signed addenda
- Bidder Submission Authorization
- Non-Collusion Certificate
- Conflict of Interest Questionnaire (CIQ)
REQUIRED STAFFING
4- Submit to
- Office of Purchasing Services, attn. Kyle Branham, Purchasing and Public Works Project Manager, City of Brenham, 200 W. Vulcan Street (physical), P.O. Box 1059 (mailing), Brenham, Texas 77833
- Duration
- 12 months
- Scope location
- Brenham, TX
Questions about this ITB
How do I respond to this ITB from City of Brenham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of Purchasing Services, attn. Kyle Branham, Purchasing and Public Works Project Manager, City of Brenham, 200 W. Vulcan Street (physical), P.O. Box 1059 (mailing), Brenham, Texas 77833. For questions, contact Kyle Branham.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Brenham in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kyle Branham at (555) 123-4567. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Working foreman, Crewleader, Trimmer, Helper. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Price per hour (to include a bucket truck, Chipper, Chip dump bed, Related tools and personnel). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, quality, reputation and experience of the Bidder, past relationship with COB, long term cost, safety record, operating history of equipment, conformance to specifications, delivery" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Brenham?
All active and historical solicitations from City of Brenham are tracked and searchable. As a city agency, City of Brenham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder's Proposal Form, Certificate of Insurance, List of equipment by year model, List of references, Signed addenda, Bidder Submission Authorization, Non-Collusion Certificate, Conflict of Interest. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Brenham for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brenham, TX. Review the full solicitation for detailed scope requirements.