City of Brenham Alcohol and Concession Services RFP No. 26-003 2026
City of BrenhamCity · Brenham, TX- Due
- Jan 23, 2026
- Deadline passed
- Posted
- Jan 8, 2026
- Contract term
- 1 year
- Primary contact
- Kyle Branham
The 30-second brief
The City of Brenham is seeking proposals from qualified firms to provide alcohol and concession services for events at the Barnhill Center at Historic Simon Theater. The selected proposer will serve as the preferred in-house provider for all events requesting these services, including non-City events where lessees may choose the proposer or other caterers. Scope includes hiring personnel, managing operating hours based on event schedules, providing a menu of quality alcohol and snacks (e.g., wine, beer, popcorn, nuts, candy), and maintaining facility equipment. Proposers must have at least three years of management experience and hold necessary TABC licenses and food handlers permits. Proposals are due by January 23, 2026, at 10:00 a.m. CST. A question deadline is set for January 19, 2026.
Title Page, Qualifications Experience and Staffing, References, Pricing, Financial Stability, Addenda Acknowledgement, Required Information (Licenses/Permits), Operations Plan, Marketing Plan
Company's Experience (35%), Financial Plan & Percentage Split (35%), Operations Plan (15%), Overall Completeness of Proposal (10%), References (5%)
Hear what Brenham plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Brenham is seeking proposals from qualified firms to provide alcohol and concession services for events at the Barnhill Center at Historic Simon Theater.
The selected proposer will serve as the preferred in-house provider for all events requesting these services, including non-City events where lessees may choose the proposer or other caterers. Scope includes hiring personnel, managing operating hours based on event schedules, providing a menu of quality alcohol and snacks (e.g., wine, beer, popcorn, nuts, candy), and maintaining facility equipment. Proposers must have at least three years of management experience and hold necessary TABC licenses and food handlers permits. Proposals are due by January 23, 2026, at 10:00 a.m. CST. A question deadline is set for January 19, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
9- Title Page
- Qualifications Experience and Staffing
- References
- Pricing
- Financial Stability
- Addenda Acknowledgement
- Required Information (Licenses/Permits)
- Operations Plan
- Marketing Plan
REQUIRED ATTACHMENTS
6- TABC License
- Food Handlers Permit
- Financial Statement
- Banking Reference Letter
- Form 1295
- Non-Collusion Certificate
REQUIRED STAFFING
on-site manager, concession staff
- Submit to
- 200 W. Vulcan Street, Suite 203, Brenham, TX 77833
- Duration
- 36 months
- Scope location
- Brenham, TX
Questions about this RFP
How do I respond to this RFP from City of Brenham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 200 W. Vulcan Street, Suite 203, Brenham, TX 77833. For questions, contact Kyle Branham.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Brenham in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kyle Branham. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: on-site manager, concession staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Title Page, Qualifications Experience and Staffing, References, Pricing, Financial Stability, Addenda Acknowledgement, Required Information (Licenses/Permits), Operations Plan, Marketing Plan. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company's Experience (35%), Financial Plan & Percentage Split (35%), Operations Plan (15%), Overall Completeness of Proposal (10%), References (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Brenham?
All active and historical solicitations from City of Brenham are tracked and searchable. As a city agency, City of Brenham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: TABC License, Food Handlers Permit, Financial Statement, Banking Reference Letter, Form 1295, Non-Collusion Certificate. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Brenham for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brenham, TX. Review the full solicitation for detailed scope requirements.