City of Blue Springs Drone Show RFP 2026
City of Blue SpringsCity · Blue Springs, MO- Due
- Nov 7, 2025
- Deadline passed
- Posted
- Oct 27, 2025
- Primary contact
- Mary Herrington
- (816) 228-0237
The 30-second brief
The City of Blue Springs is seeking proposals from qualified vendors to design, coordinate, and execute a dynamic drone light show for an upcoming community event on July 3, 2026. The selected vendor will work cooperatively with the fireworks vendor.
Drone show design, Programming, Animation, Choreography, Event logistics, Final delivery of drone display, Storyboard, Video render, Safety plan, Permits, Insurance.
Qualifications and Direct Experience, Compliance with RFP requirements, Proposed construction schedule, Proposed materials and equipment, Cost.
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Summary
The City of Blue Springs is seeking proposals from qualified vendors to design, coordinate, and execute a dynamic drone light show for an upcoming community event on July 3, 2026. The selected vendor will work cooperatively with the fireworks vendor.
EVALUATION CRITERIA
5- Qualifications and Direct Experience
- Compliance with RFP requirements
- Proposed construction schedule
- Proposed materials and equipment
- Cost
REQUIRED DELIVERABLES
11- Drone show design
- Programming
- Animation
- Choreography
- Event logistics
- Final delivery of drone display
- Storyboard
- Video render
- Safety plan
- Permits
- Insurance
REQUIRED ATTACHMENTS
7- Proposal Checklist
- Form A: Proposal Pricing
- Form B: Experience/References
- Form C: Disclosures
- Form D: Proposal Validity and Commitment to Sign Contract
- Attachment 1: Map of event layout
- Work Authorization Affidavit
- Scope location
- Blue Springs, Missouri
Questions about this RFP
How do I respond to this RFP from City of Blue Springs?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 7, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Mary Herrington.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Blue Springs in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mary Herrington at (816) 228-0237. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Drone show design, Programming, Animation, Choreography, Event logistics, Final delivery of drone display, Storyboard, Video render, Safety plan, Permits, Insurance.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Direct Experience, Compliance with RFP requirements, Proposed construction schedule, Proposed materials and equipment, Cost." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Blue Springs?
All active and historical solicitations from City of Blue Springs are tracked and searchable. As a city agency, City of Blue Springs regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Checklist, Form A: Proposal Pricing, Form B: Experience/References, Form C: Disclosures, Form D: Proposal Validity and Commitment to Sign Contract, Attachment 1: Map of event layout, Work Aut. Review the full document from City of Blue Springs for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Blue Springs, Missouri. Review the full solicitation for detailed scope requirements.