City of Belfast CDBG Community Enterprise Grant Administrator RFQ 2025
City of BelfastCity · Belfast, ME- Due
- Nov 10, 2025
- Deadline passed
- Posted
- Oct 15, 2025
- Contract term
- 2 years
- Primary contact
- Joellyn Warren
- (207) 338-3370
The 30-second brief
The City of Belfast, Maine is seeking a qualified individual or firm to serve as an Administrator for a $100,000 Community Development Block Grant Community Enterprise Grant (CDBG CE). The grant funds a façade improvement program for commercial spaces. The Administrator's scope includes managing public outreach, performing environmental and historic preservation reviews, preparing bid packages, obtaining wage determinations, monitoring construction, and ensuring compliance with Davis-Bacon and other CDBG regulations. The project involves approximately four to six façade projects and is expected to conclude by June 30, 2027. A lump sum of $10,000 is allocated for administration fees. Qualification statements are limited to 16 pages and must be submitted via email by November 10, 2025.
Qualification statement, Cover letter, Insurance documentation, Resumes, List of recent grant projects
Experience and qualifications (40%), Local knowledge (10%), Approach (50%)
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Summary
The City of Belfast, Maine is seeking a qualified individual or firm to serve as an Administrator for a $100,000 Community Development Block Grant Community Enterprise Grant (CDBG CE).
The grant funds a façade improvement program for commercial spaces. The Administrator's scope includes managing public outreach, performing environmental and historic preservation reviews, preparing bid packages, obtaining wage determinations, monitoring construction, and ensuring compliance with Davis-Bacon and other CDBG regulations. The project involves approximately four to six façade projects and is expected to conclude by June 30, 2027. A lump sum of $10,000 is allocated for administration fees. Qualification statements are limited to 16 pages and must be submitted via email by November 10, 2025.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Qualification statement
- Cover letter
- Insurance documentation
- Resumes
- List of recent grant projects
REQUIRED STAFFING
Administrator
- Submit to
- [email protected]
- Duration
- 20 months
- Scope location
- Belfast, ME
Questions about this RFQ
How do I respond to this RFQ from City of Belfast?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Joellyn Warren.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Belfast in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joellyn Warren at (207) 338-3370. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Administrator. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Qualification statement, Cover letter, Insurance documentation, Resumes, List of recent grant projects. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and qualifications (40%), Local knowledge (10%), Approach (50%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Belfast?
All active and historical solicitations from City of Belfast are tracked and searchable. As a city agency, City of Belfast regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Belfast for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Belfast, ME. Review the full solicitation for detailed scope requirements.