Cheatham County Board of Education Outsourced Custodial Services RFP 2026
Cheatham County School DistrictSchool · Ashland City, TN- Due
- Jun 25, 2026
- Deadline passed
- Posted
- Jun 9, 2026
- Contract term
- 1 year
- Primary contact
- Cal Blacker
The 30-second brief
The Cheatham County Board of Education is soliciting proposals for district-wide outsourced custodial services across South, Central, and North clusters. The initial contract term begins September 1, 2026, with four optional annual renewals.
Signed Proposal Form, Bid Sheets, Drug Free Workplace Affidavit, Non-Collusion Affidavit, Criminal Background Check Affidavit, 5% Bid Bond
Pricing, experience, overall service, company history, financial information, references, quality assurance plan
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Summary
The Cheatham County Board of Education is soliciting proposals for district-wide outsourced custodial services across South, Central, and North clusters. The initial contract term begins September 1, 2026, with four optional annual renewals.
EVALUATION CRITERIA
7- Pricing
- Experience
- Overall service
- Company history
- Financial information
- References
- Quality assurance plan
REQUIRED DELIVERABLES
6- Signed Proposal Form
- Bid Sheets
- Drug Free Workplace Affidavit
- Non-Collusion Affidavit
- Criminal Background Check Affidavit
- 5% Bid Bond
REQUIRED ATTACHMENTS
6- Proposal Cover Sheet
- Drug Free Workplace Affidavit
- Non-Collusion Affidavit
- Criminal Background Compliance Affidavit
- District Model Bid
- Cluster Model Bid
REQUIRED STAFFING
3- Submit to
- 102 Elizabeth Street, Ashland City, TN 37015
- Duration
- 60 months
- Scope location
- Ashland City, TN
- Projected sq ft
- 1,289,228 sq ft
- Reported agency
- Cheatham County Board of Education
Questions about this RFP
How do I respond to this RFP from Cheatham County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 102 Elizabeth Street, Ashland City, TN 37015. For questions, contact Cal Blacker.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Cheatham County School District in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cal Blacker. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: day porter, lead porter, evening cleaning staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Signed Proposal Form, Bid Sheets, Drug Free Workplace Affidavit, Non-Collusion Affidavit, Criminal Background Check Affidavit, 5% Bid Bond. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing, experience, overall service, company history, financial information, references, quality assurance plan" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Cheatham County School District?
All active and historical solicitations from Cheatham County School District are tracked and searchable. As a school agency, Cheatham County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Cover Sheet, Drug Free Workplace Affidavit, Non-Collusion Affidavit, Criminal Background Compliance Affidavit, District Model Bid, Cluster Model Bid. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Cheatham County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ashland City, TN. The total projected area is 1289228 sq ft. Review the full solicitation for detailed scope requirements.