Central Oregon Intergovernmental Council - Vanpool Services - RFP CET 26-01 (2026)
Cascades East TransitSpecial District · Bend, OR- Due
- Jun 5, 2026
- Deadline passed
- Posted
- May 1, 2026
- Contract term
- 1 year
- Primary contact
- Kimberly Howell
The 30-second brief
The Central Oregon Intergovernmental Council (COIC), operator of Cascades East Transit (CET), seeks a qualified provider to deliver vanpool services supporting regional commuter transportation across Central Oregon, including Bend, Redmond, Prineville, and Madras. The work includes provision and leasing of vanpool vehicles with a minimum capacity of seven people, vehicle maintenance, roadside assistance, insurance coverage, driver screening and support, program administration, and customer support including carpool matching. The contract operates on a base period of one year with four additional one-year renewal options, compensated at a fixed price per vehicle up to 20 vanpools. Proposals are due by June 5, 2026, with questions due by May 15, 2026. Submissions must be sent via email to [email protected].
Provision and leasing of vanpool vehicles; vehicle maintenance and roadside assistance; insurance coverage; driver screening and support; program administration and customer service including carpool matching; performance monitoring and reporting in alignment with CET's needs and National Transit Database (NTD) requirements; compliance with applicable federal and state regulations.
Program Design and Service Approach (25), Vehicle Specifications (15), Marketing and Outreach Plan (10), Data Management, Recordkeeping, and Reporting (10), PROPOSER Experience and References (20), Cost Competitiveness and Value Price Proposal (20)
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Summary
The Central Oregon Intergovernmental Council (COIC), operator of Cascades East Transit (CET), seeks a qualified provider to deliver vanpool services supporting regional commuter transportation across Central Oregon, including Bend, Redmond, Prineville, and Madras.
The work includes provision and leasing of vanpool vehicles with a minimum capacity of seven people, vehicle maintenance, roadside assistance, insurance coverage, driver screening and support, program administration, and customer support including carpool matching. The contract operates on a base period of one year with four additional one-year renewal options, compensated at a fixed price per vehicle up to 20 vanpools. Proposals are due by June 5, 2026, with questions due by May 15, 2026. Submissions must be sent via email to [email protected].
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Provision and leasing of vanpool vehicles
- Vehicle maintenance and roadside assistance
- Insurance coverage
- Driver screening and support
- Program administration and customer service including carpool matching
- Performance monitoring and reporting in alignment with CET's needs and National Transit Database (NTD) requirements
- Compliance with applicable federal and state regulations
REQUIRED ATTACHMENTS
7- Vendor Questionnaire
- Price Proposal Form
- Delivery Schedule
- Form For Proposal Deviation
- Affidavit of Non-Collusion/Conflict of Interest
- Receipt of Addenda
- Formal Offer Signature Sheet
- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- Bend, Oregon
- Reported agency
- Central Oregon Intergovernmental Council
Questions about this RFP
How do I respond to this RFP from Cascades East Transit?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kimberly Howell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Cascades East Transit in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kimberly Howell. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Provision and leasing of vanpool vehicles; vehicle maintenance and roadside assistance; insurance coverage; driver screening and support; program administration and customer service including carpool matching; performance monitoring and reporting in alignment with CET's needs and National Transit Da. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Program Design and Service Approach (25), Vehicle Specifications (15), Marketing and Outreach Plan (10), Data Management, Recordkeeping, and Reporting (10), PROPOSER Experience and References (20), Co..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Cascades East Transit?
All active and historical solicitations from Cascades East Transit are tracked and searchable. As a special district agency, Cascades East Transit regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Questionnaire, Price Proposal Form, Delivery Schedule, Form For Proposal Deviation, Affidavit of Non-Collusion/Conflict of Interest, Receipt of Addenda, Formal Offer Signature Sheet. Review the full document from Cascades East Transit for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Bend, Oregon. Review the full solicitation for detailed scope requirements.